Executive Assistant
Yahoo! Inc. - New York, NY

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This position supports a several Sales Executives within the sales organization.

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his individual is responsible for anticipating and executing on the complex, dynamic needs of senior executives

.

This poised and polished assistant will manage complex calendar scheduling, travel logistics, meeting planning and coordination, and communication with a wide variety of internal and external contacts at all levels. The Executive Assistant plays a critical role in managing the smooth functioning of the office and must handle multiple demands, tasks and priorities with finesse and flawless judgment. The successful candidate will have a collaborative work style, be exceptionally well organized, effectively multi-task, prioritize, and have strong written and verbal communication skills. This position requires extensive use of judgment, intuition, and self-management.

Responsibilities are diverse in scope and complexity within a fast-paced environment.

Duties and Responsibilities:
Schedule and manage extremely demanding Outlook calendars

Interact frequently and successfully with Senior Executives and other Executive Assistants across Yahoo! on various matters

Communicate effectively and smoothly with executives and their assistants from outside companies—contacts will include customers, clients, corporate partners, and media and technology industry leaders.

Arrange and coordinate complex travel schedules, accommodations and all trip logistics

Arrange business meetings and offsite conferences

Arrange speaking engagements

Coordinate timing and logistics of staff meetings and a variety of other Yahoo! meetings, and prepare meeting materials ahead of time

Organize meetings, WebEx, videoconference, and conference calls

Screen and route telephone calls in a professional manner

Read/prioritize email and mail

Type and distribute correspondence

Reconcile invoices and expense reports

Develop an understanding of the department’s operations, policies and procedures

Special projects, as needed and directed

Compile special reports, letters, and memos using various software tools such as Microsoft Office products

Handle and maintain highly confidential and sensitive information

Multi-task and work on many tasks or projects simultaneously

Strategic thinking; Understand business and industry and see the “big picture”

Skills, Characteristics and Experience Required:
Minimum of 5 years of high level, complex executive administration work experience

BA/BS degree, or equivalent experience

Expertise with Microsoft Office: Word, Excel, PowerPoint, Outlook

Ability to work and thrive in a fast-paced environment

Ability to execute effectively against multiple projects and deadlines

Experience making complex domestic and international travel arrangements

Ability to interface effectively with all levels of staff and executives within the company

Excellent communication skills - verbal and written involving high-level communications with internal and external contacts; ability to listen and simplify details depending upon target audience; ability to influence others;

Exceptional ability to organize work and tasks; attention to detail and excellent follow-through

Ability to work independently as well as in a team environment

Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment

Demonstrated passion for learning new things, continuous improvement, sharing best practices

Direct experience dealing with sensitive and conflicting situations in a diplomatic manner; manage and de-escalate conflict appropriately, know when to delegate issues upward.

Proven time management skills, with ability to prioritize and handle multiple tasks and work in a fast paced environment and remains cool under pressure

Yahoo! Inc. is an equal opportunity employer. For more information or to search all of our openings please visit http://careers.yahoo.com.

Yahoo! Inc. - 22 months ago - save job - block
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About this company
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Yahoo! Inc. (Yahoo!), together with its consolidated subsidiaries, is a global Internet brand. Together with its owned and operated online...