Executive Assistant
YouSendIt, Inc. - Campbell, CA

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Founded in 2003, YouSendIt was working in the cloud before the term was even coined. At first the service was a simple way to send the large attachments that email couldn’t process, but has since grown to offer full online storage and management capabilities. Today, the company serves 35 million registered users across 193 countries and 98 percent of the Fortune 500. Aside from offering consumers an essential free service, YouSendIt’s renowned reliability, untouched data security and endless innovation make it the go-to solution for businesses, big and small.

YouSendIt is looking for exceptional people to help deliver the next generation of collaboration services and revolutionize the way people work. We like creative, innovative, smart folk who take the initiative and don’t want to hand it back. If that sounds like you and you want to work for a fun and friendly company in an exciting and growing space, find your next great job at YouSendIt.

Responsibilities:
• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Conduct research, assemble and analyze data to prepare reports and documents
• Manage and maintain executives schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Interact with external clients
• Coordinate project-based work
• Review operating practices and implement improvements where necessary

Experience:
• At least 5 years experience providing support at the executive level
• Proficient computer skills and in-depth knowledge of relevant software
• Knowledge of standard office administrative practices and procedures
• Bachelors degree (or equivalent exp)

Key Competencies:
• Organizational and planning skills
• Strong communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Attention to detail and accuracy
• Flexibility
• Friendly, fun and out-of-the-box thinking