Executive Assistant
inVentiv Communications - New York, NY

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  • Schedules meetings in-house and off-site and securing meeting locations • Maintains and updating calendars with vacation, personal time etc. • Coordinates and schedules candidate interviews and travel arrangements • Creates/edits PowerPoint presentations • Distributes mail, publications and faxes • Transmits faxes • Types/files correspondence • Coordinates travel including ground transportation, flights and hotel rooms • Stocks refreshments for meetings, including catering, purchasing food/beverage supplies • Copy duties • Binds presentations and other materials • Answers phone calls/relays messages • Miscellaneous responsibilities as assigned by supervisor
Minimum Requirements
  • Communication Skills: Communicates clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect • Interpersonal Savvy: Is easy to approach and talk to; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; relates well to all kinds of people, up, down, and sideways, inside and outside the organization through a variety of channels - phone, face/face, etc.; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tack • Task Management: Effectively and independently executes more than one task at the same time; can switch back and forth between activities of varying complexity by using independent judgment

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