Duties and Responsibilities:|
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
Prepares daily mail for CEO and COO
Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
Coordinates CEO's and COO's calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
Meets and greets visitors in a courteous and professional manner.
Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
Conducts research; compiles and types statistical reports.
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, making arrangements for catering needs and recording and transcribing meeting minutes.
Attends meetings and other functions as needed.
Prepares work agreements and proposals and maintains appropriate records and files.
Assists with special projects as assigned.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Performs other duties as assigned
Associate's degree (A.A.) or equivalent, 5-10 years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Expert on Microsoft Suite (including Word, Excel, PowerPoint and Outlook)
Keystroke a minimum of 50 wpm.
Professional appearance and demeanor
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Acute attention to detail.
Commitment to excellence and high standards.
Ability to work on complex projects with general direction and minimal guidance.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgement with the ability to make timely and sound decisions
Creative, flexible, and innovative team player
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Demonstrated ability to plan and organize projects.