The Executive Assistant (EA) at InMobi will be responsible for fully supporting the GM & the VP, Supply in the San Francisco region. This position requires initiative, attention to detail, ability to learn quickly, ability to manage internal and external relationships, ability to work with senior executives and superb communication skills.
Key tasks include:
Calendar management – coordinate and fully manage internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc.
Fully Manage Expense reporting for the GM and VP, Supply end to end
Visa and travel arrangements (domestic and international) for the GM and VP, Supply
Own and Manage food orders, luncheon planning, etc. for the entire office
Travel plans for all visitors and guests, including housing, transportation/car service, etc.
Calendar management if required for guests and visitors
Food ordering and arrangements and reservations for all internal events and visitors
Be the InMobi visitor ambassador
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Proven ability to manage projects, work under pressure and consistently make deadlines.
Use initiative and judgment within established guidelines.
Additional projects as needed
Responsible for all internal and fun events in the San Francisco and other NA offices as needed. Full cycle event planning and management.
Incredibly bright, high-energy individual, with a passion to learn and contribute.
Flawless execution of administrative activities, with high attention to detail, organization and process.
Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities.
Strong relationship management skills
Ability to be flexible in response to changing priorities and needs.
Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
Strong Excel, PowerPoint and Outlook (email and calendaring) skills.
Strong communication -- oral and written.
Available to reschedule/coordinate meetings/travel while out of the office as needed
Must provide support on additional projects as needed and backup the Office Manager when they are out of the office
Event Planning and Event Management experience.
Degree preferred but not required.
Previous experience supporting senior management.
2+ years of applicable administrative experience perferred.
Media experience preferred
Gmail/Gcal a plus