INTO OSU is seeking an Executive Coordinator for Academic Programs. This is a full-time (1.0 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Director.
INTO University Partnerships (IUP) is an organization working in partnership with leading British and US Universities and investing in the development of world-class international student centers. It specializes in preparing students for undergraduate and postgraduate study in the US and the UK. Partnership Centers deliver guaranteed progression onto leading undergraduate and postgraduate courses. Each partnership Center is managed by a joint venture management board on which INTO and the partner university are equally represented.
INTO OSU is a program of Oregon State University with a mission of preparing students for entrance into Oregon State University and as such, focuses on academic language preparation. The instructional mission encompasses five student populations: Academic English Program (IEP) students, Pathways students, General English students, Special Programs students and Conditionally Admitted students.
The INTO OSU Center Mission Statement: "INTO OSU provides international students with learning experiences and services that promote academic, professional and personal success."
The Executive Coordinator of Academic Programs is an OSU employee and reports to the Director of Academic Programs
The Executive Coordinator of Academic Programs provides leadership to all the academic personnel within the INTO OSU Center and reports to the Director of Academic Programs and works to maintain the academic and financial health of the academic team and the academic programs delivered within the INTO OSU Center.
The Executive Coordinator of Academic Programs will support and assist the Director of Academic Programs who has operational responsibility for the management and development of teaching programs, academic Coordinators, Associate Coordinators, instructors and related resource within the Center. This accountability also involves the management and development of the Academic Support team and the Learning Center.
The percentages given here are an estimation only.
50% - Management, Administration and Development:
Primarily, the vision for this role is that it operates in a vertical management role across the academic team rather than taking a position between the Director for Academic Programs and the Coordinators.
In this vertical role, this position would maintain a strong link between the Coordinator team, the instructors and the students/classroom. This role would therefore be more inward looking towards the support, development and smooth running of the academic team in the Center thereby giving the Director of Academic Programs the opportunity to (1) provide operational level and strategic leadership alongside the Center Director and Director of the Student Experience/International Admissions, (2) serve as an ambassador for the Center meeting with groups, agents, sponsors, students and other constituents to communicate and implement long and short-term goals for the Center, (3) play a more outward-facing, strategic role through engagement with OSU stakeholders, International Programs, other partnership Centers and potential partners, the IUP global team and agents, (4) directly supervise the Coordinators and the academic programs, (5) work closely with admissions, academic support and student services and (6) deal with student issues within the Center.
Therefore, given this context, the Executive Coordinator of Academic Programs would:
33% - Teaching:
- teach a variety of classes across the academic programs (up to 33%)
- supervise Associate Coordinators and Instructors
- provide support for Associate Coordinators, lead teachers and instructors
- provide leadership in professional development
- provide leadership in the annual performance review process
- build and sustain a performance-based team environment
- perform annual evaluations of faculty and staff who are direct reports
- lead, train and develop search committees and oversee staff orientation
- coordinate, and ensure follow through of the hiring, orientation, evaluation and performance of language program faculty in consultation with the APIP and INTO OSU Center Director, within OSU policies and in coordination with INTO OSU policies
- serve as a role model for working with and advising students, maintaining collegial relationships and high professional standards in all matters.
- provide leadership for observations and classroom support
- provide leadership and training for technology use in the classroom
- provide leadership for instructors involved in committees and advisor positions
- support and work with the Learning Center Manager
- establish and support open and facilitative channels of communication throughout the academic team including, but not limited to, a faculty committee
- be responsible for all HR-related issues concerning the academic team
- lead the staffing committee
- monitor quality assurance procedures for academic programs and oversee consistent program reporting
- provide leadership for program staff in implementing and monitoring faculty-student committees
- act as a positive ambassador for the INTO OSU Center
Instructor - ESL: teach English to international students at the INTO OSU Center. This may include teaching 'English for Academic Purposes' (EAP), General English and/or English for Specific Purposes (ESP) all of which would entail teaching study skills and cultural awareness as appropriate.
Position Duties (continued):
Create purposeful and appropriate lesson plans that provide for effective teaching strategies and meet the individual needs of students; prepare, select, and use teaching-learning materials for international students (including the use of textbooks, in-house materials and self-created materials); assess students and provide both formative and summative evaluations; design tests and assessment tasks as required; provide oral and written feedback to students and other stakeholders (e.g. program managers, academic schools, marketing staff, sponsors and parents); provide academic support for international students as appropriate through consultations and tutorials e.g. advice on language learning, guidance on study skills and academic expectations for University study, advice on where to seek additional academic support and information.
Carry out administrative and record-keeping tasks associated with teaching and assessment (e.g. student progress reports, test invigilation, marks sheets, attendance and activity records, tutorial logs, advising logs, and references).
17% - Assist the Director of Academic Programs:
Assist in the Director of Academic Programs' work with Center Director to provide operational level leadership to advance INTO OSU goals regarding enrollments, retention and quality. This may include, but is not limited to, the following:
Working Conditions/Work Schedule:
- Contribute to the formulation of the annual budget and the regulation of expenditure in the Center. Monitor the Center's financial performance through the efficient management of teaching resources, both those contracted independently and through various OSU departments, including teaching hours and class sizes;
- Participate on the INTO OSU Management Team with the Center Director and Student Experience Director to manage the daily operations of the Center. Work in close cooperation with the Finance, Admissions, and IT Managers to coordinate in areas that impact academic staff and students such as registration, enrollment management, etc.
- Work closely with all appropriate staff at the INTO OSU Center and at OSU to ensure that Pathway students receive appropriate academic advising and direction on meeting progression requirements to OSU.
- Liaise with INTO field staff and agents regarding academic programs, student academic issues, special programs, training and recruiting.
- Serve as an ambassador for the Center meet with groups, agents, sponsors, students and constituents to communicate and implement long- and short-term goals and expand upon financially viable opportunities for contracts with groups.
- Maintain an environment with encourages teamwork among all employees of the INTO OSU Center.
- Management of the English language portfolio of programs at the INTO OSU Center.
- Work to maintain standards set by the major professional bodies for Intensive English programs with a focus on standards for curriculum and student achievement.
- Direct the accreditation application process for the INTO OSU center with appropriate accrediting agencies.
- Collaborate with the INTO OSU Center Director and Pathways Program Managers to ensure the integration of language and content courses. Establish and maintain quality standards and stay abreast of current trends in the ESL field to ensure best practices.
- Duties as needed/assigned including working with the Associate Provost for International Programs and/or with the INTO OSU Center Director to develop new programs.
Master's in ESL/Linguistics/related field + experience.
Must be eligible to work in and travel freely to and from the United States, i.e. valid passport.
Postgraduate degree in relevant area, preferably ESL.
Commitment to OSU's goals and strategies for expanding international programs.
Experience in academic program design and quality assurance.
Ability to recruit and retain high quality staff in this sector.
Ability to prioritize, meet deadlines, work under pressure and, when necessary, with minimal resources.
Commercially astute, with the ability to reconcile the twin imperatives of delivering quality programs and working in a commercial environment.
Ability to put in place systems and processes that are effective and efficient and produce quality, timely management information.
Ability to think and plan ahead and contribute to the center's operational strategy.
Ability to maximize the efficiency of resources within the agreed constraints.
Abiltiy to be creative, passionate, quick thinking, driven by energy and enthusiasm - coupled with personal warmth and approachability.
Ability to build and manage relationships with peers, senior managers, University stakeholders, parents and students from a range of linguistic, ethnic and cultural backgrounds.
Ability to manage and motivate a team in a fast-paced dynamic environment.
Ability to create a positive environment through own passion and energy.
Good interpersonal, leadership and communication skills.
Strong analytical and decision-making skills.
Good IT skills, the ability to effectively use specialized application software and competence in the production and analysis of data.
Commitment to ethical professional practice.
A demonstrable commitment to promoting and enhancing diversity.
PhD in TESOL/Linguistics/related field
Scholarly Outcomes for Position (academic faculty only)
Indicate how you intend to recruit for this search:
Competitive / External - open to ALL qualified applicants
For Full Consideration Date
Recommended Full-Time Salary Range
$55,000 - $60,000
A demonstrable commitment to promoting and enhancing diversity is:
A required qualification
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV that includes the names of at least three professional references, their e-mail addresses and telephone contact numbers (Upload as 'Other Document' if not included with your resume/vitae).
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
For additional information please contact: Elena Sapp, Elena.Sapp@oregonstate.edu. 541-737-6991.
OSU is an affirmative action/equal opportunity employer.
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