Executive Director of Administration
Public Health Institute - Monrovia, CA

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 Best Non-profit Organizations to Work For by the Non-Profit Times in a national search.

PHI is seeking a full time Executive Director of Administration (EDA) for the Childrens Oncology Group (COG). This position is located in Monrovia, CA.

Reporting directly to the Chief Operating Officer the EDA is responsible for overseeing all COG Coordinating Center administrative functions. This position has three primary purposes: 1) COG Coordinating Center Executive Leadership, 2) Oversight of COG Coordinating Center institutional business and organization matters, and 3) COG Coordinating Center Fiscal and Budget Management.

Duties & Responsibilities:
COG Coordinating Center Executive Leadership:
Promotes interdepartmental teamwork and coordination within the COG Coordinating Center.

Oversees implementation of policies and procedures as appropriate (e.g. personnel, accounts payable, etc.). Develops and implements program-specific policies and procedures in complement to PHI policies.

Serves as administrative liaison with the Public Health Institute (PHI). Represents COG Coordination Center interests to PHI. Develops and maintains strong relationships with PHI Leadership and staff.

Oversight of COG Coordinating Center institutional business and organization matters:

Finalizes organization-wide business transactions. Oversees, trains, and supports purchasing and procurement activities in accordance with PHI policies and grant or contract terms and conditions.

Manages physical plant, except for data and communications security.

Provides consultation and mediation to COG Coordinating staff as needed, working with the Chief Operating Officer, when troubleshooting concerns involving coordinating center staff.

Prepares independent contractor documentation for consultants.

In consultation with COG Chief Operating Officer, Group Statistician or Data Center Director, develops policy regarding annual COG Coordinating Center merits/COLAs rates and reviews salary scales by job category to assure equity.

COG Coordinating Center Fiscal and Budget Management:
In collaboration with COG grant managers, develops and submits COG Coordinating Center fiscal year budgets for calculation of COG Coordinating Center overhead rates.

Reviews COG Coordinating Center expenses monthly with COG grant managers.

Authorizes all charges in conjunction with overhead budget including expenses (signing checks, purchase orders) and personnel (signing time sheets).

Bachelors Degree in related required.

Minimum of 5 years of progressively responsible experience in executive administration roles.

Well-organized, detail oriented and outstanding oral and written communication skills.

Strong analytical skills including ability to identify critical issues, develop options and process solutions.

Ability to use independent judgment, show initiative and interact effectively with COG and PHI leadership and staff.

Executive leadership, interpersonal and team-building skills along with creative problem solving and negotiation skills.

Intermediate to advanced skills in financial operations management.

Strong interpersonal skills ability to communicate and establish effective working relationships with all levels within the organizations.

Understanding of basic requirements of facility management related to employee safety and security.

Knowledge of HR laws such as EEOC guidelines, FSLA and ADA are required; PHR/SPHR certification preferred.

Proficiency in MS Office including Word, Excel and PowerPoint.

Minimal travel is expected to be required for this position.

This is an exempt position and the salary is commensurate with experience. PHI offers a generous benefits package including medical, dental, vision, short/long term disability insurance, life insurance, 403b (group retirement annuity) and partial subsidy of public transportation cost. For more information about PHIs benefits, visit our benefits page



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