Executive Director of Alumni Affairs View
State University of New York, Cortland - Cortland, NY

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The Executive Director of Alumni Affairs provides leadership and direction for the Alumni Affairs and the Alumni Association programs at the College. The director is the principal liaison for the College in matters affecting alumni, and serves as executive secretary of the Cortland College Alumni Association. The director also assists with major gift prospect development on behalf of the Cortland College Foundation.

Major Responsibilities and/or Classes to be taught

Provides leadership in developing and implementing Alumni Affairs strategic plans and goals.
--Oversees alumni programs including class reunions, alumni-student mentors program, professional networking groups, homecoming, Jets training camp and regional chapters resulting in 35-40 events per year.
--Secures commitments from alumni to provide professional expertise and volunteer service;
--Assists with the overall effort of the institution to promote and advance the College and the State University of New York. Represent the College at alumni functions and events where alumni and potential gift prospects are present.
--Oversees and coordinates the development of marketing and communication materials including invitations, mailings, articles, brochures, the e-newsletter and the alumni web site.
--Prepares and administesr budget expenditures and reports.
--Works with the VPIA to develop strategic alumni programs that will advance the college's vision and mission, to identify, cultivate and solicit individuals for gifts and multi-year pledges.
--Conduct an on-going assessment and evaluation of attitudes, programs and communications that will further alumni engagement and support of the College.
--Provides periodic reports of progress in matters affecting alumni affairs, the Alumni Association and the Alumni House.

Alumni Association
--Serves as the liaison between the College and the Alumni Association. As the executive secretary of the Alumni Association Board, organizes meetings of the board of directors, prepares agendas, mails notices, provides follow-up minutes, and plans committee assignments. Works with 24 - 28 board members and 8 subcommittees. Coordinates with volunteers who sit on a number of subcommittees.

--Management and oversight of the Alumni House, includes:
  • Responsible for staffing, budgets, operating standards and procedures, maintenance, marketing, programming, and strategic initiatives.
--Provides strategic leadership that addresses the operating challenges for managing the growth of the house: focusing on quality, profitability, service, orientation, environmental awareness
--Works closely with the event coordinator to ensure revenue targets are met, and the house is marketed and promoted to maximize usage and profitability.
--Conducts regular periodic personal inspections of guest rooms and public areas. Periodically reviews guest service standards to ensure that they are being fully implemented. Oversees actions and plans for addressing required corrective actions as necessary.
--Develops strategies to address the short, medium and long-term renovation requirements.

Functional and Supervisory Relationships

Supervises, recruits, trains, coaches, and mentors Alumni Affairs and Alumni Association staff.

Reports to the Vice President for Institutional Advancement.
Manages a staff of 8 personnel and directly supervises two associate directors, the alumni house manager, one clerical staff member, one office manager
Works directly with the Alumni Association Board of Directors.
Works closely with Institutional Advancement directors.
Position is highly visible on campus and in the community and has access as needed to senior leadership.

Required Qualifications

Required Qualifications:
  • Bachelor's degree from a regionally accredited institution.
  • Demonstrated record of career progression working in such areas as alumni affairs, special events, public relations, marketing, or fundraising.
  • Strong communication skills both verbal and written
  • Effective organizational and planning skills
  • Effective interpersonal skills to develop collaborative working relationships
  • Ability to prioritize, manage multiple projects and establish goals
  • Willingness and ability to travel and work varied hours as needed
Preferred Qualifications

Preferred Qualifications:
  • Master's degree from a regionally accredited institution
  • Budget management experience
  • Graduate of SUNY Cortland
  • Event planning and programming experience
  • Supervisory experience
  • Negotiation and facilitation skills
  • Effective public speaking skills
Job Open Date

Job Close Date

Open Until Filled

Application Types Accepted

Faculty/Professional/Management Application

FACULTY POSITIONS ONLY - How many recommendation letters will be required by the applicant?