Executive Secretary
ACT - Iowa City, IA

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Provide highly specialized administrative support for an executive including responsibilities requiring a high degree of discretion and independent judgment

Typical work-related activities include:
  • Serve as a contact person concerning inquiries and complaints including answering telephones, screening calls and visitors, opening and routing incoming correspondence.
  • Coordinate area operations, procedures, and activities with other secretarial and clerical staff to maintain consistency in the application of policies and procedures.
  • Coordinate and schedule meetings and planning efforts.
  • Prepare and proofread correspondence, costing reports, meeting minutes, tabular data, reports, contract documents, and proposals.
  • Collect and compile data for specialized reports and presentations; generate reports as needed on a daily, weekly, monthly and annual basis.
  • Compare standard budget reports against the area’s budget.
  • Initiate and maintain standard forms and records on personnel, budgetary and purchasing transactions and verify departmental/area activities.
  • Prepare or coordinate preparation of all aspects of mailings including copying, collating, labels, letters, and envelopes.
  • Establish, maintain, and revise supervisor’s files and related records.
  • Maintain the supervisor’s calendar, schedule appointments and arrange meetings.
  • Maintain administrative files regarding personnel within the area.
  • Make travel arrangements and prepare expense reports.
  • Initiate payroll and accounting activities, including salary administration processing.
  • Produce overheads, tables and graphs to support presentations.
  • Take minutes at conferences and meetings.

MINIMUM QUALIFICATIONS:

High School diploma or equivalent required. AA degree preferred. 5 or more years of related experience required or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

REPORTS TO:

Vice President - Client Relations

COMPENSATION:

Starting salary commensurate with qualifications. Excellent benefits and work environment.

Completion of the ACT National Career Readiness Certificate is recommended. Find a test site near you to register for the WorkKeys assessments. Finalists for this position will be subject to a pre-employment criminal background check as a condition of employment.

ACT is an EEO/AA Employer and values diversity in people and ideas. ACT participates in E-Verify . ACT's online position announcements are intended only to provide general descriptions of employment opportunities; none of the information provided for any position should be interpreted as a commitment by ACT to specific terms and conditions for employment.

ACT - 15 months ago - save job - block
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