Executive Secretary
Career Systems Development Corporation - New Haven, CT

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COMPANY INFORMATION: In operation since 1964, Career Systems Development Corporation ( CSD), helps at-risk youth through the contracted operation of “Job Corps Centers”. CSD has played a major role in the Job Corps national program since it was initiated in 1964. Funded by the U.S. Department of Labor ( DOL), the Job Corps program aids disadvantaged youth by providing education ( high school diplomas or GED certificate) as well as vocational training in a residential setting, then placing graduates in jobs that use their newly acquired skills.

HOURS:

Monday - Friday 8:00 am - 5:00 pm.

JOB SUMMARY: Performs complex secretarial and clerical tasks using a personal computer .

Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of:
  • Workplace relationships and ethics;
  • Information management;
  • Communications;
  • Multicultural awareness;
  • Personal growth and development;
  • Career and personal planning, and;
  • Interpersonal skills;
  • Independent living

MAJOR ACTIVITIES PERFORMED:
  • Demonstrates and abides by the Company Core Values and the operating principles.
  • Type business letters, memorandums, reports, charts, etc. on a personal computer.
  • Composes and prepares routine correspondence for signature.
  • Takes and transcribes dictation.
  • Independently prepares recurring reports for review and signature.
  • Sends and retrieves messages via E-Mail.
  • Faxes and retrieves incoming messages on a regular basis,
  • Performs system backup procedures on the computer
  • Maintains a safe environment for all computer equipment, data files, supplies, etc.
  • Attends meetings and conferences to furnish information and take notes.
  • Schedules appointments and maintains the Director's calendar.
  • Arranges for meetings and conferences.
  • Assists the Director with preparations and arrangements for special events.
  • Establishes and maintains confidential files and records.
  • Proofreads and corrects grammatical, punctuation and spelling errors.
  • Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
  • Orders necessary office supplies and equipment.
  • Operates office machines and instructs others in the operation of same.
  • Assists in the training of new clerical personnel.
  • Attends in-service training sessions.
  • Performs other duties as assigned.
  • REQUIRED EDUCATION/EXPERIENCE:

    Minimum - Must have a High School diploma with a least three years practical experience. Model company Core Values.

    Preferred - Possess a two-year business college degree.

    General Information - In order to perform the essential job functions of this position, candidate must have good attendance.

    Knowledge Required - Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills,
    Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

    CSD is an Equal Opportunity Employer and herein reiterates its policy of Equal Opportunity for all qualified individuals without distinction or discrimination because of race, color, religion, national origin, age, sex, marital status, citizenship, disability, veteran status, political affiliation or belief.

    Career Systems Development Corporation - 16 months ago - save job - block
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