Executive Secretary
Fidelity Investments - Boston, MA

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As an important member of Fidelity Real Estate Company (FREC), you will provide advanced administrative and secretarial support to the Vice President and his team. The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well. Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.

Primary Responsibilities

Extensive calendar management for the division manager

Scheduling, preparation for and administration of meetings including coordination of meeting facilities, distribution of meeting materials, archival of meeting materials and distribution of minutes.

Produce PowerPoint presentations

Scheduling preparation and coordination of company-wide events

Domestic and international travel planning

Coordination of vendor and supplier meetings and reviews

Provides back up coverage for other administrative staff within division

Management of meeting room calendars, group’s space allocation and group’s supplies

Support annual FREC annual meeting with other executive assistants

Travel expense management or reporting

Other ad hoc duties as required

Qualifications

Education and Experience

A bachelor's degree strongly preferred, or, secretarial certificate/related work experience.

Must have 3-5 years of experience and the ability to interact with all levels of employees

Fidelity experience is strongly preferred

Ability to take basic presentation information and create PowerPoint presentations with visual impact or imagination.

Polished executive assistant with professional maturity and previous corporate environment experience preferred.

Ability to effectively interact with senior level management and maintain a high level of confidentiality required.

Skills and Knowledge

Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook).

Strong reporting experience.

Must be extremely detail-oriented and possess strong communication and organizational skills.

Strong English skills

Ability to work with others

Should be self starter and proactive.

Self-starter with strong sense of ownership and involvement is critical

Must be flexible enough to work overtime if needed.

Job

:

Administrative Assistant & Executive Secretary

Primary Location

:

MA-Boston

Schedule

:

Full-time

Job Level

:

Individual Contributor

Education Level

:

Bachelor's Degree (±16 years)

Job Type

:

Standard

Shift

:

Day Job

Overtime Status

:

Non-exempt

Travel

:

No

Fidelity Investments - 18 months ago - save job - block
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About this company
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Fidelity Investments is one of the world's largest providers of financial services. Fidelity offers investment management, retirement...