As an important member of the NJ UXD Group you will provide advanced administrative and secretarial support to the Vice President and his team in the
Jersey City office
. The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well. Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.
Extensive calendar management for the office leadership
Scheduling, preparation for and administration of meetings including coordination of meeting facilities, catering arrangements, distribution of meeting materials, archival of meeting materials and distribution of minutes.
Scheduling preparation and coordination of company-wide events
Domestic and international travel planning
Coordination of vendor and supplier meetings and reviews
Provide back up coverage for other administrative staff within division
Management of meeting room calendars, group’s space allocation and group’s supplies
Assistance with larger group initiatives, including workshops and user testing
Special projects such as coordinating UXD all-hands events
Tracking and securing of group assets
Greeting and coordinating building services, FREC services and UXD research respondents
Creating and reporting NJ UXD status report and group surveys
Other ad hoc duties as required
Education and Experience
A bachelor's degree strongly preferred, or, secretarial certificate/related work experience.
Must have 3-5 years of secretarial experience and the ability to interact with all levels of employees
Fidelity experience is strongly preferred
Polished executive assistant with professional maturity and previous corporate environment experience preferred.
Ability to effectively interact with senior level management and maintain a high level of confidentiality required.
Skills and Knowledge
Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook).
Strong reporting experience.
Must be extremely detail-oriented and possess strong communication and organizational skills.
Self-starter with strong sense of ownership and involvement is critical.
Must be flexible enough to work overtime if needed.
Administrative Assistant & Executive Secretary
High School Diploma/GED (±11 years)
Fidelity Investments has a rich and proud history of making financial expertise accessible and effective in helping people live the lives...