As an important member of Personal and Workplace Investing Services, you will provide advanced administrative and secretarial support to two Vice Presidents and their teams. The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the company and frequently deal directly with business partners as well. Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.
Extensive calendar management for the two Vice Presidents
Scheduling, preparation for and administration of meetings including coordination of meeting facilities, distribution of meeting materials, archival of meeting materials and distribution of minutes.
Presentation/deck preparation using Power Point
Scheduling preparation and coordination of events
Domestic travel planning
On boarding of new associates (including technology set up)
Provides back up coverage for other administrative staff within division
Management of meeting room calendars, group’s space allocation and group’s supplies
Other general administrative responsibilities (copy, fax, file, etc. as needed)
Education and Experience
A bachelor's degree strongly preferred, or, secretarial certificate/related work experience.
Must have 3-5 years of secretarial experience and the ability to interact with all levels of employees
Fidelity experience is strongly preferred
Polished executive assistant with professional maturity and previous corporate environment experience preferred.
Ability to effectively interact with senior level management and maintain a high level of confidentiality required.
Skills and Knowledge
Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
Internal sites (myExpenses, eReq, Access Central, SPACES, Sharepoint, etc.)
Strong reporting experience.
Must be extremely detail-oriented and possess strong communication and organizational skills.
Self-starter with strong sense of ownership and involvement is critical.
Must be flexible enough to work overtime if needed.
About Fidelity Investments
Fidelity Investments is one of the world's largest providers of financial services. Founded in 1946, the firm is a leading provider of investment management, retirement planning, portfolio guidance, brokerage, benefits outsourcing and many other financial products and services to more than 20 million individuals and institutions, as well as through 5,000 financial intermediary firms. For more information about Fidelity Investments, visit
Administrative Assistant & Executive Secretary
High School Diploma/GED (±11 years)
Fidelity Investments has a rich and proud history of making financial expertise accessible and effective in helping people live the lives...