Executive Secretary
Health and Hospitals Corporation - New York, NY

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Marketing Statement

In its century of service, Coney Island Hospital has established its reputation for clinical excellence and culturally competent care. The hospital has been recognized for its clinical innovations in Primary Care, Adolescent Medicine, Nuclear Medicine and Emergency Services. The hospital's staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages.

Job Description

Under the direction of the Chief Medical Officer and Assistant Director, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Provide Executive Office coverage as needed, assists the CEO, COO, CMO, and Executives Staff members as needed. Makes confidential contracts and attends to other confidential matters. Reporting to the Assistant Director performs designated administrative assignments within prescribed limits related to the functions and authorities of the Chief Medical Officer and Executive Office. May attend staff meetings and conferences as designated.

Minimum Qualifications

1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

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