Executive Secretary
Houston Community College - Houston, TX

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Internal Posting Only

For current, regular, full-time HCCS employees only

Job Title (Job Title as shown on the Job Description)

Executive Secretary

Job Code (The job code is listed on the Job Description)

M0204

Position Number (Position Number to be filled in by Budget Position Control or HR)

00007106

Position Number (Position Number to be filled in by Budget Position Control or HR)

Job Type

Full-Time

Restricted Funding (Contingent upon continuation of funding)

N/A

Job Category

Administrative/Staff

Faculty Contract Length (i.e. number of paid working months for position)

Other

College

System

Department Name

System: Educational Development; CAA

Location

3100 Main St.

Job Open Date

02-14-2013

Job Close Date

02-21-2013

Salary Plan

SCL - Secretarial/Clerical

Salary Grade

SC9

Starting Salary Range

Salary commensurate with education and experience

FLSA Status

Work Hours

May vary

Job Summary

Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems with little or no supervision. Maintain a high level of office decorum and is thoroughly familiar with established protocol.

Reports To (Title of individual)

Associate Vice Chancellor, Academic Instruction

Responsibilities

Establish priorities for supervisor's assignments. Make judgments and decisions to keep office functioning smoothly in absence of supervisor. Handle highly confidential information, both written and verbal. Keep travel and expense records for supervisor. Take and relay messages. Perform word processing using a computer and the following software: ISIS, IFIS, HRIS, Oracle, Word, Excel, PowerPoint, and Adobe Acrobat Pro. Answer and screen telephone calls, handling multiple lines. Compose and follow up on supervisor's correspondence and other paperwork. Handle multiple budgets. Initiate and monitor budget transactions. Operate office equipment, such as computer, copier, fax machine, typewriter, and calculator. Schedule and confirm appointments for supervisor. Compile data on enrollment. Coordinate arrangements for meetings, conferences, and travel. Prepare payroll. Other duties may be assigned.

Supervisory Responsibilities

No

Budgeting Authority

No

Travel Required

Minimal

Education Requirements

Associate's degree or equivalent. Four (4) years directly related work experience may be substituted in lieu of degree. NOTE: If you are using your college degree to qualify for this position, you must provide a photocopy of the transcript at the interview if your transcripts are not attached on line. For this position, please do not mail, fax, or bring to Human Resources any resumes, cover letters, portfolios or other un-requested materials. If you are selected for hire, an official transcript is required at that time. If you have any questions, you may contact Employment Services at (713) 718-8565.

Certification Requirements

Experience Requirements

Five (5) or more years progressive secretarial experience. NOTE: Part-time experience will be counted as half of full-time experience; for example, two (2) years of part-time experience will equal one (1) year of full-time experience.

Knowledge, Skills and Abilities

Proficiency in word processing, spreadsheet applications, other MS Word applications, Adobe Acrobat Pro. Excellent written and oral communication skills. Excellent organizational skills. Ability to work independently.

Computer Skills Requirements

Physical Ability Requirements

Security Sensitive Position

Special Instructions for Applying

NOTE: If you are using your college degree to qualify for this position, you must provide a photocopy of the transcript at the interview if your transcripts are not attached on line. For this position, please do not mail, fax, or bring to Human Resources any resumes, cover letters, portfolios or other un-requested materials. If you are selected for hire, an official transcript is required at that time. If you have any questions, you may contact Employment Services at (713) 718-8565.

Additional Credentialing Process Requirements

Acceptable Evaluation Agencies of international transcripts for US equivalence are listed as follows: Evaluators in Texas Foreign Credential Services, Inc., Austin, TX 512-459-8428 phone http://www.fcsa.biz/ Global Credential Evaluators, College Station, TX 979-690-8912 phone http://www.gcevaluators.com International Academic Credential Evaluators, Denton, TX 940-383-7498 phone http://www.iacei.net SDR Educational Consultants, Houston, TX 713-460-5344 phone http://sdr.netfirms.com SpanTran Educational Services, Inc., Houston, TX 713-266-8805 phone http://www.spantran-edu.org Evaluators Out of State Career Consulting International, Sunrise, FL 800-771-4723 phone http://www.thedegreepeople.com Center for Applied Research Evaluation & Education,Anaheim, CA 714-237-9272 phone http://www.iescaree.com Education Evaluators International, Providence, RI 401-521-5340 phone http://www.educei.com Education International, Wellesley, MA 781-235-7425 phone http://www.educationinternational.org Educational Credential Evaluators, Milwaukee, WI 414-289-3400 phone http://www.ece.org International Education Research Foundation, Inc., Culver City, CA 310-258-9451 phone http://www.ierf.org Josef Silny & Associates, Inc., Miami, FL 305-273-1616 phone http://www.jsilny.com World Education Services, Chicago, New York, Miami 800-937-3895 or 305-358-6688 phone http://www.wes.org south@wes.org Evaluations from other agencies may be approved on a case-by-case basis. Contact the Transfer Office (713-718-8535) .

Supplemental Documentation Required

Preferences

Quicklink

www.hccsjobs.com/applicants/Central?quickFind=182977

Criminal History Background Check Notification

In accordance with HCC policies and procedures, effective September 1, 2005 all new hires (FT/PT) will be required to undergo a pre-employment Criminal History Background Check which may include verification of employment history of any and all personnel files, education/training records, character references; criminal arrests and conviction records; criminal and civil court records; birth records, citizenship records; vehicle registration records; and any other public records. A pre-employment Drug Test and/or Alcohol Test may also be required if the position has been designated a safety-sensitive position or as otherwise required by state and/or federal law.

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The Houston Community College System (HCC) has an open admission policy and offers associate degrees, ongoing education, workforce training,...