Executive Secretary
Port of Long Beach 7 reviews - Long Beach, CA

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The Port of Long Beach is the second busiest container seaport in the United States and is a leading gateway for international trade. Founded in 1911 and having just celebrated its centennial year, it has grown to more than 3,200 acres and moves more than $150 billion in trade per year. East Asia trade accounts for more than 90 percent of Long Beach shipments with the top trading partners being China, Japan, South Korea, and Taiwan.

Also referred to as the City of Long Beach's Harbor Department, the Port of Long Beach is governed by the Board of Harbor Commissioners. The Port's Executive Director is appointed by the Commission and is responsible for overall Port activities. The Executive Director is supported by a Deputy Executive Director and four Managing Directors: one each over Finance and Administration; Trade Development and Port Operations; Engineering; and Environmental Affairs and Planning. The Port employs approximately 460 staff and generates annual operating revenues in excess of $375 million. The Port is a recognized environmental leader, with award-winning environmental programs such as the Green Port Policy.

For more information, go to www.polb.com.


The Port of Long Beach is seeking an Executive Secretary to support the Managing Directors of two bureaus: Finance and Administration AND Environmental Affairs and Planning. This position performs the full range of executive secretarial functions. Additionally, this position serves as a back-up to other Executive Secretary positions in all functions. This may include assistance in the preparation of the Board of Harbor Commissioners agenda, minutes and other official correspondence.

The selected candidate will prepare correspondence, maintain various records and files, schedule meetings, travel arrangements and appointments, screen visitors and telephone calls, and perform other related duties as assigned.

Minimum Qualifications:

High School diploma or equivalent is required. Two (2) or more years of college coursework is preferred.

A minimum of five (5) years of progressively responsible executive secretarial experience is required.

A valid California driver's license is required.

In addition to the minimum qualifications, the ideal candidate will be a team player with a collaborative work style, as well as the following:
•Excellent computer and word processing skills (must be proficient in MS Office including Outlook, Power Point, Access and Excel)
•Excellent verbal, interpersonal, written, grammar, punctuation, and proofreading skills
•Ability to work independently
•Detail oriented with strong organizational and time management skills
•Ability to handle confidential issues in a professional manner
•Ability to work with dignitaries, Harbor Commissioners, senior management, government and industry officials
•Must work well under pressure and be willing to work additional hours as necessary
Additional Information:
The salary range for this position is $52,800 to $66,000 annually. Placement is dependent upon qualifications, but is generally made at or below the midpoint of the range ($59,400). In addition, the Port of Long Beach offers a generous benefit package.

Interested candidates should submit an application by clicking the 'apply' link no later than 4:30 p.m. on Friday, March 15, 2013 . Please include a resume, cover letter and responses to the supplemental questions with the application. The Port reserves the right to extend the closing date without notice in order to accept additional applications. In addition, the Port reserves the right to close the recruitment prior to the initial closing date without notice if a sufficient number of applications have been received to fill the vacancy.

Applications, resumes, cover letters and the responses to the supplemental questions will be evaluated to determine the most qualified candidates, who will then be invited to participate in the selection process, with an appointment anticipated shortly thereafter. Applications submitted without a resume, cover letter and responses to the supplemental questions included will not be considered.

This information is available in an alternative format by request to the Human Resources Division at (562) 283-7500. If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your application or call (562) 283-7500 or email: humanresources@polb.com.

This is an unclassified position (non-civil service) that serves at the pleasure of the Board of Harbor Commissioners.

The Port of Long Beach is an Equal Opportunity Employer

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