Executive Secretary
University of Houston - Houston, TX

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Performs advanced and diversified secretarial and administrative duties. May supervise or lead the work of secretaries and/or other clerical office support personnel.

Maintains calendar of supervisor by scheduling committee meeting and appointments involving university administrators, faculty staff and outside administrators.

Screens incoming calls/mail and, as appropriate, provides requested information, takes messages, or redirects inquiries to the appropriate staff member or office.

Composes correspondence for supervisor’s signature from both written and oral instructions; types and edits correspondence into final form; proofreads and makes
corrections as necessary.

Coordinates travel arrangements by making necessary reservations for transportation and hotel accomodations; prepares all related travel documents.

May monitor and maintain monthly expenses for the office; reconciles expenses charged to each account.

Coordinates the office’s filing system, ordering of supplies and work assignments of office clerical personnel.

Takes minutes at meetings and transcribes same.

Performs other job-related duties as assigned.

Minimum Qualifications
Requires a high school diploma or GED .

Requires a minimum of five (5) years of directly job-related experience.

Additional Posting Information
Ideal candidate will possess:
  • Ability to thrive and succeed in a fast-paced work environment.
  • Excellent interpersonal skills, with a demonstrated ability to gain the confidence of colleagues and professional advisers.
  • Superior organizational skills, with keen attention to detail and deadlines.
  • Competency with Microsoft Office and Outlook scheduling.

Security Sensitive Position

Retirement Program

Job Open Date

Minimum Posting Date

Expected Closing Date On or Before

Open Until Filled

About this company
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Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston, TX, the...