Executive Secretary
University of Utah - Salt Lake City, UT

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External Posting

Pay Rate Range
12.00 to 17.00

Close Date

NOTE: May close at anytime.
03/06/2013

Open Until Filled

NOTE: May close at anytime.
No

Job Summary
Provides secretarial and administrative office support.

Responsibilities
1. Provides administrative support to supervisor or department.
2. Prepares correspondence, including composing routine letters and memos.
3. Schedules appointments and maintains supervisors or departments calendar.
4. Makes arrangements for meetings and conferences.
5. Attends meetings, takes notes, prepares minutes.
6. Arranges travel.
7. Assists with payroll.
8. Establishes and maintains confidential files.
9. Orders and maintains supplies for department.
10. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
High school diploma or equivalency required. Four years full time secretarial experience, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required. Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Proficiency in Microsoft Outlook for calendaring and emailing.

Familiarity with the University of Utah.

Type
Benefited Staff

Additional Information
This position may require the successful completion of a criminal background check and/or drug screen.

Equal Employment Opportunity
The University of Utah is an Affirmative Action/Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), for further information or to request an accommodation. The University of Utah is committed to diversity in its workforce. Women and minorities are encouraged to apply.

Special Instructions Summary

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Set in the foothills of the Wasatch Mountain Range, the University of Utah’s educational habitat provides breathtaking views of the...