Executive Secretary
Wood Consulting - Fulton, MD

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WOOD Consulting Services, Inc. is a dynamic and growing small business offering challenging opportunities to well qualified candidates. Since 1997, WOOD has brought innovative solutions to federal and state government clients in support of mission-critical requirements as a prime contractor and as a subcontractor. Today, we are a leading provider of transformation services with special emphasis on interoperability challenges faced by clients such as the Department of Defense, the Federal Aviation Administration, the Department of the Treasury, the State of Maryland, and Howard County Government.

WOOD has a benefit package that ranks within the top 5% of local businesses. We invite you to visit our website at www.woodcons.com to learn more and to submit your resume. We look forward to speaking with you.

WOOD is an Equal Employment Opportunity Employer; all qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Responsibilities:

The Contractor’s proposed personnel working at the Executive Secretary (ES) labor category/level shall provide professional and proactive mission-oriented administrative support to the assigned customer office.

Qualifications:
  • Bachelor’s Degree in General Business Administration or related course work from an accredited University/College and a Minimum 8 years of secretary experience, OR
  • Associate’s Degree in General Business or related course work from an accredited College and a m inimum 10 years of secretary experience, OR
  • Minimum 14 years of secretary experience with minimum 6 years’ experience working in a senior level office.
Proven experience in the secretary profession directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.

Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC).

Strong professionalism with the ability to consistently demonstrate tact and maturity in all situations.

Strong interpersonal and/or soft skills, and office etiquette to: acilitate professional relationships and support efficient execution of all office administrative requirements; and Realize a positive customer oriented service experience by internal/external office personnel, customers, and visitors.

Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.

Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast paced environment having competing priorities.

Excellent communication skills both verbally and written with the ability to: Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.

Exceptional office and work organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities.

Understanding of and prior experience in applying office protocol and staffing requirements at the senior leadership level.

Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements.

Able to independently apply mature judgment and initiative to determine approach and action to take in both routine and non-routine administrative situations.

Creative and innovative techniques for performing administrative responsibilities that
enhances office workflow processes and business rhythms.

Interpret and adapt guidelines with minimal assistance, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation.

Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in
completing administrative tasks.

Strong working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to independently use these
applications to efficiently complete office administrative tasks.

Proven self-starter with the ability to independently and accurately complete all assigned administrative work requirements.

Strong typing skills with the ability to type at a minimum of 45 words per minute (wpm).

CANDIDATES MUST HAVE AN ACTIVE TS/SCI SECURITY CLEARANCE.

Desirable Skills/Qualifications

1) PeopleSoft

2) Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)

3) NCERTS

4) SharePoint

5) Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.

Wood Consulting - 15 months ago - save job - block
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