Executive Secretary
Yeshiva University - New York, NY

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Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs over 4,500 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission: to “bring wisdom to life” through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and a shuttle to nearby subway locations.

POSITION RESPONSIBILITIES:

By drawing on the intellectual capital, research expertise, and practical teaching and leadership experiences of Yeshiva University faculty and staff, the YU School Partnership aims to re-imagine and sustain Jewish day school education in a holistic way. Through recruitment and placement of educators, career development through extensive continuing education and ongoing support , and school and community measurement and planning , we build individual, school, and community capacity in education, leadership, operations, finances, and governance.

More than a resource, the YU School Partnership strives to create a continuing relationship that shares in a school’s goals and actively participates in its success with a vested interest in seeing positive outcomes for individual students, professionals, school leaders, day schools, and the Jewish community at large.

The Executive Secretary oversees all of the day-to-day administrative activities of the YU School Partnership. S/he supports the operations by maintaining office systems and processes.
  • Ensure that the YU School Partnership, and its entire staff, receives the administrative support required to meet its commitments and responsibilities. Maintain calendars, make travel arrangements, and update pending commitments and appointments. Assist Director of Operations with administrative requirements
  • Responsible for monitoring the general YU School Partnership email address and any inquiries that come into the office. This includes identifying the appropriate person on staff to reply to any inquiries
  • Maintain office correspondence and reply to inquiries. Response must be made in a timely manner, and urgent matters must be brought to the attention of senior management
  • Establish and maintain contract agreements with vendors
  • Maintain records of expenditures and prepare reports
  • Maintain complex databases; may include collecting submission data from schools, partner organizations, foundations, and donors across North America
  • May take meeting minutes and notes
  • Coordinate the ordering of all supplies
  • Oversee the planning and coordination of key special events
  • Perform other related duties as assigned

QUALIFICATIONS:

Experience and Educational Background :
  • High School Diploma and a minimum of five years of secretarial experience is required. Two years college preferred.
  • Good typing skills. Well organized. May require the ability to take shorthand.
  • Knowledge of the Jewish community, its institutions, organizations, and norms a plus
Skills and Competencies :
  • Should possess ability to handle diverse responsibilities and multiple tasks in parallel
  • May be required to work independently and produce quality work from conception to
    completion on assigned projects
  • Must possess strong customer service, communication (verbal and written), interpersonal, and organizational skills
  • Must possess strong knowledge of Microsoft Office Word, Excel, PowerPoint. May use other Microsoft programs as assigned
  • Familiarity with, or ability to quickly learn, University database, finance, and HR system – Banner
  • Must demonstrate good judgment, initiative and attention to detail
  • Must be able to track time and resources to prioritize own work and assignments
  • Ability to maintain a high level of confidentiality necessary
  • Bright, savvy, professional demeanor with a level of energy

Yeshiva University - 20 months ago - save job
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