FAS Team Secretary
Sidley Austin LLP - Washington, DC

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Introduction to Sidley: Sidley Austin LLP is one of the worlds largest full-service law firms, practicing in 18 U.S. and international cities.In addition to being a professionally and personally rewarding workplace, we offer a competitive salary along with a comprehensive benefits package. Our benefits include a generous combined leave program, performance and year-end bonuses, medical and dental plans, 401(k) and retirement plans, and a public transportation benefit. Summary: Provides Fall Associates and other lawyers with high quality administrative and secretarial support as part of a team of five secretaries. The Team collaborates, coordinates, maintains effective and efficient work flow, and good working relationships for all Fall Associates. Follows policies and procedures set by the Firm, and follows FAS Team procedures. Establishes and maintains harmonious working relationships with Team members, top level management, supervisors, co workers, and clients by performing the following: Duties and Responsibilities: Supports Fall Associates, other lawyers, and fellow team members, by contributing productively to the team. Specific team roles are as: facilitator, secretarial support, communications and technology assistance. Coordinates U.S. & Foreign travel arrangements by securing air, hotel, rail and car reservations for lawyers and clients. Prepares travel expense reports and other business related expenses using the electronic Accounting system and prepares itinerary for attorney and colleagues.Handles reimbursement of other firm and client related expenses, such as telephone calls, entertainment, recruiting, etc. using the electronic Accounting system.Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler.Maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference.Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers.Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have knowledge of indexing litigation files. Maintains current files for all correspondence.Facilitates work with the Accounting Department to coordinate client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests.Processes new business forms, new client/matter reports and conflict of interest checks.Inputs daily diaries for lawyers in electronic Time Billing System, and proofreads and edits time diaries for accuracy.Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates work performed by Support Services for prompt production and delivery of documents.Prepares documents for transmittal via the Firm's electronic fax system and e-mail transfer.Processes incoming and outgoing mail and distributes promptly upon receipt.Retrieves cases and other related legal documentation from the library and makes copies.Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities and redline documents.Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed.
Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (the Duties') above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Employees or applicants who need an accommodation should contact Human Resources. Education and/or Experience: Required: High school diploma or general education degree (GED)5+ years of related work experience and/or training; or equivalent combination of education and experienceLegal experience, terminology and formats (legal documents)Proficient in Microsoft Office applicationsPreferred: Law Firm experienceAssociates degree or higherDemonstrated ability of Adobe AcrobatAbility to type 55 wpmOther Skills and Abilities: In addition to the above, the following may also be required of the successful candidate: Excellent organizational skillsExcellent attention to detailThe use of good judgment and good interpersonal communication skillsWell developed analytical and problem solving skillsWorks harmoniously and effectively with others as part of a teamA self-starter who desires to show ownership and commitment to the jobExercises confidentiality and discretionAbility to be flexibleCustomer service oriented

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Sidley Austin aims to be a one-stop shop for large and small businesses, government agencies, and individuals needing legal help. The...