University of Florida - Indian River, FL

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Position is responsible for record keeping, purchasing, payroll, travel and other fiscal procedures, with emphasis on accuracy and reconciliation to grant and general revenue budgets. Processes all purchasing and travel requests using current and appropriate forms and procedures utilizing current University of Florida computer software and networks including travel authorization and travel reimbursement forms in the UF travel system. Checks for required authorization signatures and assures they are forwarded to the appropriate departments at the University of Florida. Prepares invoices for payment processing following appropriate University of Florida policies and procedures for invoice accuracy and receipt of goods. Prepares report of sales for all checks received for the incidental funds and assists in preparing receipts. Approves all p-card charges.
Prepares and organizes files for source documents related to purchasing and travel in time for the beginning of each fiscal year, including records of retention documentation and disposition. Also prepares and maintains data for monthly vehicle reports required for faculty allocation reports. Provides cover sheets for p-card transactions, enters space allocation information into University system.
Substitutes for the absence of other office staff by performing other duties as required.
Acts as Center liaison for visitor requests for use of the Center’s bunkhouse. Admits visitors to bunkhouse facilities by designating them, collecting emergency contact data, providing bunkhouse written policies, and distributing keys and safety regulations. On departure, issues receipt of fees and collects keys. Prepares report of sales for deposit into the incidental fund. Receives deliveries to the Center and greets visitors as needed. Directs visitors to appropriate staff.

Minimum Requirements:
A high school diploma and three years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
High school diploma.
Knowledge of bookkeeping principles and practices.
Ability to operate a personal computer and use word processing and spreadsheet software
Ability to access UF on-line systems and web sites and enter transactions to UF fiscal sites.
Ability to organize and file records and documents.
Ability to review fiscal data for accuracy and correctness.
Ability to understand and apply relevant rules, regulations, policies and procedures related to accounting processes at the University of Florida.
Ability to work independently to follow routines, prioritize work, and accomplish duties with minimal oversight.
Ability to establish and maintain effective working relationships to accomplish duties with other staff at the Center and with support staff on the Gainesville campus
Ability to effectively serve multiple faculty and staff efficiently and effectively

Health Assessment Required:

Special instructions to applicants:

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