FORMS MANAGEMENT COORDINATOR
State of Arizona Department of Public Safety - Phoenix, AZ

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Post by Jobing - Essential Functions: (not intended to be all inclusive)1. Designs and revises forms for manual and electronic systems.2. Tests electronic applications and installs forms for electronic/form–fill applications.3. Tracks and maintains forms used to support Department record keeping systems.4.

Coordinates forms management activities with the Information Technology Bureau to ensure compatibility with personal computer and/or mainframe computer applications.5. Develops and maintains standards for forms design, construction, and printing specifications.6. Evaluates forms–related suggestions received from sources throughout the Department to determine merit and applicability.7. Makes recommendations on forms needs to meet customer and Department requirements.8.

Trains Department personnel in the use of electronic forms.9. Oversees the timely and accurate completion of the work product within assigned Units.10. Supervises subordinate personnel, interviews prospective employees, evaluates performance, and provides feedback and guidance.11. Develops and administers the Unit budget.12.

Prepares and administers various contracts for forms development, printing, and mail–related services offered throughout the Department.13. Coordinates consultant service agreement contracts and task orders.14. Develops and updates policies and procedures of assigned area.15. Prepares statistical and narrative reports.16.

May be required to serve as back–up to assigned personnel. Knowledge of: 1. system analysis methods and processes related to the design and implementation of forms.2. paper and electronic forms design techniques.3.

forms management principles and practices.4. the rules of English grammar and composition to prepare, review and edit documents.5. the principles and practices of supervision of personnel.6. applicable laws, rules, regulations, policies and procedures.7.

papers, inks, printing processes, and related equipment pertinent to paper forms.8. modern office practices, procedures and equipment required to perform office functions in an efficient manner.Skill in: 1. the operation of a personal computer, keyboard devices and peripheral hardware.2. the use of computer software programs, including spreadsheet, word processing, and forms and document design products (Adobe PhotoShop, Adobe Acrobat Professional and LifeCycle Designer).Ability to: 1.

effectively communicate clearly, both orally and in writing at all levels.2. present and demonstrate information methodically and logically in order to train users.3. establish and maintain positive working relationships with those contacted in the course of assignment.4. identify problems, analyze information, and develop viable solutions.5.

prepare and administer budgets and contracts.

Jobing - 14 months ago - save job - block
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