Facilities Coordinator
InfoSpace, Inc. - Bellevue, WA

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Ready to take control of your career? Now’s the time. Blucora, Inc. is the place.

Ranked second in The Seattle Times’ “Top Northwest Companies in 2011” and voted one of the “Best Companies to Work For” for two years in a row by Seattle Business Magazine, Blucora is looking for more rock stars to join our team.

From developer to CEO, you’ll work alongside other top-tier professionals with an open-door policy and the desire to help you grow your career. You’ll have the freedom to put ideas on the table, the support to make them happen, and the recognition that comes with making your mark.

With almost 20 years in the industry, we’re a mature company that has stayed small enough that your contributions will count. By putting your cutting edge skills to work in our versatile, agile, collaborative environment, the possibilities are endless.

About the Facilities Coordinator Opportunity:
The Facilities Coordinator encompasses a wide range of administrative support services including reception, facilities & vendor maintenance, office and mailroom operations, supply procurement, office and workspace moves/ reconfigurations. Essential job duties will include:

Reception Duties

During staffed reception hours, answering and routing all calls to appropriate parties, checking voice mail, greeting and notifying staff of visitors and validating parking – while maintaining a professional, positive and orderly office atmosphere

Facilities Coordinator & Support Duties

Assisting the Facilities Manager in the planning and management of office moves, including work area improvements/reconfigurations and general repairs as needed for new existing employees

Maintaining positive facilities’ vendor relationships to ensure fair pricing and prompt service

Regularly inspects facilities to monitor for areas needing repairs. Works closely with building management and vendors to ensure repairs have been competed in a timely and satisfactory manner. Escalates issues when appropriate

Responding to employee requests and needs via the management of an in-house facilities ticketing system. Updating space plans and drawing using Microsoft Visio

Coordinating company parking activities including, invoices, tracking and database management

Distributing and processing mail; preparing overnight packages and other shipments

Administering the company’s security access badge system

Managing on-site copy machines including the internal address book and the ordering and stocking of supplies

Coordinating ergonomic & safety issues (e.g. environmental compliance and security)

Assisting with setup and breakdown for company meetings & events including audiovisual equipment and food/beverage services

May manage emergency situations through the calm and effective facilitation of the company’s emergency response processes

May be responsible for other duties and responsibilities as assigned

Skills & Requirements

Requirements:
Minimum 2 years in a facilities or office management role in a fast-paced, challenging environment

High school diploma or equivalent

Excellent communication skills, oral and written

Demonstrates knowledge of general business procedures and office equipment

Proficient with Microsoft Office Suite, SharePoint and Visio

Experience with ticketing tracking software preferred

High degree of initiative, multi-tasking abilities, customer service and problem solving skills

Ability to work overtime or weekends when needed

Maintains a professional appearance and demeanor to successfully work with all levels of employees, customers and the public

Demonstrates a commitment to continuous learning and the flexibility to adapt to new or changing situations

Team oriented and an ability to meet deadlines and work well under pressure

Willingness to assume additional responsibilities, duties or projects as they arise

About Blucora, Inc.

Blucora is passionate about the power of the Internet to improve the lives of consumers, and our businesses operate at the forefront of digital migration trends in their respective markets. Our InfoSpace business provides online search and monetization solutions to a network of over 100 global partners. Through TaxACT, we provide online tax preparation solutions to consumers and professional preparers. We are part of an innovative team that’s committed to creating opportunities, rising to new challenges and where people are just as valuable as the bottom line, and work-life balance is valued.

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