RPM Mortgage, Inc. is seeking an energetic Facilities Coordinator to join our dynamic team. The main responsibilities of the Facilities Coordinator is to coordinate and direct facility requirements as it relates to the Home Office, ASI. Responsible for assisting staff in general office duties between office floors and buildings. Maintain the inventory of office supplies, facilitating timely movement of incoming/outgoing packages and ensure order and cleanliness of all RPM Home office common areas. This role is located at our Home Office in Alamo, CA and reports directly to the Branch Manager.
Education and Experience:
- Coordinate the general and preventative maintenance of RPM occupied office with property manager.
- Handle mutiple facility requests and provide direction and solutions to issues within capacity.
- Manage current knowledge base of internal and external protocols, procedures and policies with regard to office services. (e.g. mail, equipment, parking, security, safety, vendors.)
- Oversee and as necessary provide reception duties.
- Review and submit vendor bills for payment, and oversee petty cash accounts and reconcile with Accounting.
- Maintain proper inventory of supplies, equipment for shipping, refreshments, and office supplies.
- Maintain conference rooms/break rooms and general daily cleanliness of the office environment daily.
- Oversee fleet services and routine vehicle maintenance.
- Assist with special events and guest.
- General administrative task and special projects as assigned on a limited basis.
- High School Diploma or Some College Education.
- Working knowledge of Microsoft Office Suite.
- Ability to operate office equipment, copiers, facsimile, etc.
- Strong ability to handle multiple tasks concurrently.
- Ability to work both under supervision and independently.
- Previous office management and customer service experience preferred.
- Excellent attendance and professional appearance.
- Excellent written and verbal communications skills a must.
- Upbeat and positive personality.
RPM Mortgage, Inc. ranked 6 th among medium-sized firms for Top Workplaces in the Bay Area! We are a dedicated group of mortgage loan professionals and offer competitive salary and benefit packages. Background checks are performed prior to hire.