Facilities Manager
Jazz Pharmaceuticals - Palo Alto, CA

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The Facilities Manager is responsible for the operation and maintenance of the Jazz Pharmaceuticals’ office facilities, as well as playing a key role in directing, organizing and supervising the administrative support functions of the company. This will include mail and shipping services, supplies or equipment services, office space assignments, food and beverage accommodations and/or contracts with outside service vendors. The Facilities Manager will plan, budget and schedule facility modifications, including estimates on equipment, labor materials and other related costs. The Facilities Manager will:
Directly manage office services and office services staff for Jazz Pharmaceuticals corporate office buildings multiple facilities
Determine long- and short-term space requirements
Coordinate building space allocation and layout, communication services (with IT) and expansion planning
Manage construction projects – architect, general contractors, etc
Manage installations, moves, repairs and removal of equipment and utilities within the building
Plan and manage building keys and security
Manage landlord and subtenant relationships
Working with vendors and contractors, oversee the maintenance of the building, grounds and company facilities
Handle contracts with and supervise property manager and other building and building services contractors such as janitorial, security, furniture and beverage services
With vendors, manage preventative maintenance of facility equipment including HVAC, office equipment, etc.
Manage planned maintenance programs for office equipment
Create and maintain building standards for design and furniture
Maintain AutoCAD drawings and other technical documentation
Develop and manage effective mail delivery and shipping programs
Order business supplies; maintain office supplies inventory; handle issues related to company stationary, business cards and signage
Implement and manage records management program, including interface with outside vendors
Assist in the planning and execution of company events
Working with appropriate partners in Human Resources, develop and maintain environmental health and safety programs for facilities, including procedures for emergency evacuation, first aid, natural disaster, response, and OSHA compliance
Work with outside vendor to develop and deliver an ergonomics program
Develop and administer annual operating budget for facilities and related services

Job Requirements :
ESSENTIAL REQUIREMENTS: Bachelor of Science degree, preferably in Facilities Management or related area. Minimum of 5 to 7 years as Facilities Manager/Planner focused on office space, preferably with a life sciences company. Minimum 5 to 7 years supervisory experience. Excellent communication skills. Ability to handle multiple tasks. Ability to define problems and solve them quickly. Ability to work with ever changing priorities and or situations. National and international travel required. Regularly required to sit, stand, walk, bend, and lift objects up to 50 lbs.

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