Facilities Manager
Recommind - San Francisco, CA

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Recommind was recently named one of the 100 fastest growing Bay Area companies by the San Francisco Business Times and along with that growth; we have a fantastic opportunity to join the team in the newly created role of Facilities Manager.

The Facilities Manager will manage our multiple locations in the US as well as coordination and oversight for our International locations. The ideal candidate will be a strategic thinker, have previous personnel management experience and extensive facilities management experience.

Overall management of day-to-day operations, budget, & construction projects for all US and London facilities. Direct maintenance, repair and renovation of all offices.

First point of contact for building emergencies, communication to upper management, daily building operations, management of vendors, ensuring a secure and safe environment and maintaining facility floor plans, vacancy reports.

Develop and implement strategies to support the company’s green initiatives.

Budget, plan and ensure compliance with Federal, State and OSHA Regulations. Responsible for creating and managing OPEX and CAPEX budgets.

Focused on operational excellence, efficiencies, and cost savings.

Responsible for all aspects of office security systems including installation, maintenance, responding to emergencies and security calls on a 24-hour basis, and security logs reporting.

Responsible for all aspects of Employee Safety programs including but not limited to developing and maintaining emergency office safety plans, evacuation plans for all corporate offices, SF HQ floor warden functions

Responsible for all electrical and mechanical (HVAC) functions for all corporate offices

Responsible for office space planning and expansion projects, this function includes office build ups, general construction coordination, office moves, furniture selection and installation coordination


Proven ability to manage multiple tasks, set priorities, and meet deadlines on multiple projects within a flexible, fast paced environment

Minimum of 7-10 years of facility management and construction project management experience.

Strong technical background including electrical, mechanical, HVAC experience

Experienced with AutoCAD, MS Office and facilities management software packages.

Experienced with office expansions, moves and new build ups

Experienced with vendor selection and ability to negotiate the most cost effective solutions for the corporate offices

Excellent interpersonal, organizational, customer service and communication skills.

Strong attention to detail

Ability to travel (10-20%)

Certified Facilities Manager

Recommind, Inc. is the leader in predictive information management and analysis software, delivering search-powered business applications that transform the way enterprises, government entities and law firms conduct eDiscovery, enterprise search, and information governance. Recommind’s solutions automatically accesses, organizes and analyzes large volumes of information in context from myriad sources. Recommind customers include AstraZeneca, BMW, Clifford Chance, DuPont, Marathon Oil, Morgan Lewis, US Department of Energy (DOE), White & Case, and Wilmer Hale. Recommind is headquartered in San Francisco and has offices in Boston, New York, Sydney, London and Bonn, Germany.
For more information, go to www.recommind.com.
To apply, please submit your resume along with a brief letter of introduction, highlighting relevant experience.
Recommind is an equal opportunity employer.

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