Facilities Specialist Project Manager
Multnomah County, OR - Portland, OR

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The Facilities Specialist 2 performs intermediate level Project Manager duties involving building renovation projects for county facilities. These projects, by definition, may range in budget from several thousand to several millions of dollars and require extensive preparation of job documents by contracted Architects and Engineers. Depending on the project, the Project Manager may develop the plans and specifications themselves. All aspects of the project to acquire and use design and construction services must follow the public contracting rules, regulations and county procedures.

The Project Manager is responsible for coordinating and communicating project outcomes with project stakeholders; determining the means and methods to insure contractor performance and compliance with the project contract documents, i.e. on-site inspections, technical inspections, meetings, etc. The Project Manager is also responsible for administering and delivering project(s) while completing their scope of work, on schedule and on budget. This role must also follow established procedures for adjusting scope, schedule or budget, if necessary.

Key essential functions of this role include, but are not limited to the following:

Project Management
  • Provide project management services on projects, etc. for project development, planning Design, Construction, Project Closeout and Warranty phases.

  • Resolve contract issues with contractors, consultants, suppliers, staff, etc. Duties include processing, interpretation and enforcement of contract documents, plans and specifications on design and construction projects.

  • Resolve cross County/ Jurisdictional issues and claims. Successfully mitigate the potential impacts (e.g., noise, dust, odors, access, etc.) to the programs operating in the facilities.

  • Attend meetings with consultants, contractors, stakeholders, county departments and the general public as required, ensuring all relevant stakeholders are kept abreast of project timelines and constraints. As necessary and as approved, negotiates timelines and deliverables; ensuring projects remain on track.

Budget Management
  • Effectively manages construction projects budgets.
  • Responsible for maintaining costs, scheduling, records, review and approve payments and change orders.
  • Prepare monthly, weekly and other reports, needed by county management (such as senior Facilities Management, Departmental Directors and the Chair's office) and other stakeholders on project status.

  • Reviews plans and specifications, ensuring the contractor completes the project work in accordance with the plans and specifications as indicated in the contract documents.
  • Meets with County Operations and Maintenance to insure compliance with county standards.
  • Meets with Local building bureaus and Planning Departments, as required, to ensure that work being planned or performed meets all federal, state and local building and renovation requirements.

Job Site Inspections
  • Performs on-site job inspections to insure contract compliance.

To Qualify:

Education/Training: ,The equivalent to a Associate degree from an accredited college or university with major course work in an architectural, engineering, construction management, or a related field; AND

Experience: Four years of responsible, facilities planning, or project management construction technical experience at a level equivalent to Facilities Specialist 1 (two years of education as listed above may substitute for two years of required experience); AND

Other: Must possess an appropriate and valid driver license and pass a background check prior to the first day of employment.

The Application Packet:

  • A standard Multnomah County Employment Online Application . Be sure to explain in detail all related work experience. All evidence of meeting minimum qualifications must be demonstrated in the work experience portion of your application. Information in the supplemental questions and/or resumes will not be reviewed for the purposes of screening for minimum qualifications.
  • Responses to Supplemental Application questions . Respond to each of the questions individually and completely; explain or describe any experience (paid or unpaid) and training related to each item. If you meet the minimum qualifications, the quality and rating of your supplemental questions will determine whether you advance further in the recruitment process.