Facility Maintenance and Operations Compliance Coordinator (FMOCC), Program Supervisor III
Performs complex administrative and supervisory program work assigned at the Central Plant Maintenance Department serving the San Antonio State Hospital (SASH) & Casa Amistad (CA) campus in Laredo, San Antonio State Supported Living Center (SASSLC), and Texas Center for Infectious Disease (TCID). The Facility Maintenance and Operations Compliance Coordinator works under the limited supervision of the Director of Auxiliary Services, with moderate latitude for the use of initiative and independent judgment. This position is responsible in overseeing day-to-day activities related to the Computer Aided Facility Management (CAFM) section. Will serve as the Human Resource (HR) liaison for staffing related activity (mediation and conflict resolution) and oversee leave keeping functions. Performs highly responsible work establishing goals and objectives; developing guidelines to ensure verification and accurate compliance with The Joint Commission, Intermediate Care Facility for People with Intellectual Disabilities (ICF/ID) and all state regulating entities. Serves on several committees including the Environment of Care (EOC), Accident Review Board (ARB), and the Facility Support Performance Indicator (FSPI) Team. Ensures all maintenance policies, procedures, evaluations and training is up-to-date. Implements rules; develops training schedules; performance standards; coordinates and evaluate program activities; develops and evaluate budget requests for the physical plant operations of a large state facility in conformance with administrative and regulatory standards. The Facility Maintenance and Operations Compliance Coordinator is accountable for the effective and efficient management of all regulatory records and employee training. The Facility Maintenance and Operations Compliance Coordinator will assist the Director of Auxiliary Services with contractors, engineers, architects, and Health and Human Services Commission (HHSC) staff regarding maintenance and construction or renovation projects, energy management projects, and similar initiatives to include life safety surveys. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
EJF 1. Plans, develops, implements policies, procedures, and performance standards for physical plant operations of a large state facility in conformance with administrative and regulatory standards (The Joint Commission and Intermediate Care Facility for People with Intellectual Disabilities (ICF/ID). (40%)
EJF 2. Oversees building repair, renovation, or restoration projects; reviews all requests for materials, services, and equipment; obtains cost estimates; and oversees the proper acquisition of needed supplies and equipment. (20%)
EJF 3. Oversees and maintains a record-keeping system on maintenance-related information for The Joint Commission and ICF/ID. Serves on the EOC Committee, ARB, and FSPI Team. The responsibilities on the EOC Committee include writing and reviewing performance indicators, quarterly reports, management plans, and annual evaluations for the Utility Systems and Life Safety Management Plans. Also, submits utility failure reports to necessary personnel. (15%)
EJF 4. Inspects buildings for various construction, environmental, utilization, safety, appearance, and health and sanitation standards on work performed by in-house personnel and contractors. (10%)
EJF 5. Implements and monitors a safety and training program within the Central Plant Maintenance Department; inspects workspace and equipment for hazardous conditions and takes necessary action to correct the unsafe conditions; and enforces safe working practices. (10%)
EJF 6. Performs other related duties as assigned using established procedures to maintain workflow and to provide support as needed. Serves on Incident Command System as Logistics Section Chief Secondary Alternate.
“Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.” (10%)
Knowledge Skills Abilities:
Local, state, and federal laws and regulations related to the Plant Operation area; The Joint Commission (TJC), Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), Life Safety Code standards and regulations; maintenance and construction project planning, budgeting and cost control; maintenance and construction quality control; public administration and management techniques; statistical analysis processes related to plant operations; program planning and implementation related to plant operations; building, utility/equipment maintenance and construction; Occupational Safety and Health Administration (OSHA), plumbing, electrical and national fire and safety codes.
Use of various hand and power tools; various types of machinery and equipment; software applications, including but not limited to Microsoft Word, Excel, Access and Outlook; high energy level required; strong leadership skills; independent thinking; strong organizational planning; excellent analytical and problem solving skills; managerial skills.
Supervise employees; plan, assign, and supervise the work of others; plan and schedule maintenance projects; estimate cost and materials for facility construction, renovation and repair projects; exhibit mature judgment and to maintain harmonious work relationships with co-workers, facility staff, agency staff, consumers and community liaisons; manage maintenance and construction activities; establish goals and objectives; devise solutions to administrative problems; develop and implement policies, procedures, and performance standards; prepare reports to communicate effectively; proven leader with ability to work closely with all business functions; get along with others well and possesses good interpersonal skills.
Registration or Licensure Requirements:
Graduation from an accredited four-year college or university with major course work in architecture, engineering, or management is generally preferred.
Initial Selection Criteria:
Graduation from an accredited four-year college or university with major course work in architecture, engineering, or management is generally preferred. Experience may be substituted for education.
Five years progressively responsible experience in comparable positions that provided experience in design, construction, inspection, and management.
Experience with The Joint Commission, Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) and/or State Supported Living Centers.
Experience or exposure working with Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), Life Safety, plumbing, and electrical codes. Experience or exposure with mechanical, electrical, HVAC and plumbing systems.
Work experience in reading and understanding construction blue prints and bid specifications.
Stable work history.
Possesses advanced computer skills, i.e., Microsoft Excel, Word, AutoCAD, Visio and Webmail.
Valid State of Texas driver’s license.
This position is physically located at the San Antonio State Hospital, but is on the Texas Center for Infectious Disease payroll. The campus is a Tobacco Free facility. All applicants must pass: pre-employment drug screen, Department of Public Safety criminal background check, Client Abuse/Neglect Reporting System (CANRS), and Employee Misconduct Registry. If selected for employment, any applicant that has lived outside of the State of Texas within the two years prior to applying is subject to an FBI fingerprint check. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the CAPPS HHSS employee service center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Req ID 219538