Provide a wide variety of moderately complex administrative and office services including but not limited to, secretarial, data collection and report-writing tasks for the Field Marketing program. May be responsible for the preparation and control of records, statistics and reports regarding operations, personnel changes, etc. Assists in the administration of programs, projects, and/or processes specific to the operating unit served. May serve as the administrative liaison with internal clients on administrative matters relating to purchasing, personnel, facilities operations, etc.
Essential Job Functions
Organizing and maintaining files and records
Planning and scheduling meetings, events and conference calls
Managing projects and conducting research
Preparing and editing correspondence, reports and presentations
Making travel arrangements
Providing quality customer service
Assisting Ops team and events team with day-to-day administrative support
Reconciling expense reports, mileage reimbursements and credit card reports
Performing general clerical duties including photocopying, scanning, faxing, mailing and filing
Maintaining systems and processes for Field Marketing department
Facilitating special event research, registration and execution plan
Efficiency. Able to produce significant output with minimal wasted effort.
Honesty/Integrity . Does not cut corners ethically. Earns trust and maintains confidences. Does what is right, not just what is politically expedient. Speaks plainly and truthfully.
Organization and planning. Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities.
Intelligence. Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information.
Attention to detail . Does not let important details slip through the cracks or derail a project.
Persistence . Demonstrates tenacity and willingness to go the distance to get something done.
Flexibility/adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change.
Enthusiasm. Exhibits passion and excitement over work. Has a can-do attitude.
Listening skills. Lets others speak and seeks to understand their viewpoints.
Communication. Speaks and writes clearly and articulately without being overly verbose or talkative. Maintains this standard in all forms of written communication, including e-mail.
Teamwork. Reaches out to peers and cooperates with supervisors to establish and overall collaborative working relationship
Team player that can thrive in a fast paced environment
Excellent organizational, analytical and interpersonal skills
Strong attention to detail while producing accurate and high-quality work
Excellent at time management and meeting deadlines
Strong written and verbal communication skills
Customer focused and good at relationship building
2+ years of experience in an administrative capacity/ office environment
Proficient with MS Office Suite: (Excel, Word, PowerPoint and Outlook)
We offer competitive pay with a flexible and affordable benefits program designed to help you be and stay well, including: medical, dental & vision coverage, paid time off, flexible spending accounts, and a 401(k) plan.
Verengo Solar is an Equal Opportunity Employer.
Verengo Solar - 9 months ago