Make a Difference
Field Office Administrator- Arlington, VA
Parsons offers the U.S. Government qualified and clearable personnel to solve engineering, construction, facility, intelligence, environmental, and information technology needs. Our staff has supported mission critical, homeland security, installation/base optimization, range sustainability, space exploration, unexploded ordnance clean-up, missile defense, and disaster relief programs. We excel in delivering to mission critical expectations. Parsons makes the world a safer place.
Parsons is mobilizing for a national facilities program on a multi-year contract. Our scope of work consists of managing the design and construction of multiple facilities nationwide. We will be assessing existing facilities and making recommendations for inclusion in the budget. We will also be managing the real estate portfolio and providing control to the program. As part of our team, you will be helping the client manage and improve its national building portfolio in a cost effective manner.
Directs and guides all financial and administrative activities for a remote project office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel.
Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval.
Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments.
Prepares financial reports as requested by management.
Keeps current on all project and Company policies and procedures, interpreting and administering same.
May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action.
Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager.
Purchases and maintains an appropriate inventory of frequently used office supplies.Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Coordinates telephone changes, office moves, best utilization of space/equipment, etc.
May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
Performs other responsibilities associated with this position as may be appropriate.
4-year degree in Accounting, Finance, Business (or equivalent) and 5-8 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.
Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world.
We provide career growth and development, competitive compensation, and benefits. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $2.7 billion in 2011, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 11,000 Parsons’ employees are engaged in more than 4,500 projects in 50 states and 26 countries. These dedicated workers speak 89 languages collectively, and hold more than 10,300 college degrees and professional registrations. Parsons' employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.
Parsons provides engineering, construction, and management services for corporate, industrial, institutional, and government projects...