File Clerk
BCFS - San Antonio, TX

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Position: File Clerk

Program: ICS Emergency Shelter

Reports to: Administrative Assistant

Status: Non-Exempt

Education: High School Diploma, training in word processing and other menu driven software.

Experience: Two years or more years of clerical or data entry experience.

Supervises: As assigned by Supervisor

Summary: The Data Entry Clerk is responsible for carrying out a variety of clerical and administrative tasks in support of quality program services

Major Responsibilities:
  • Answer telephone and direct calls to appropriate individuals. Take messages and/or schedule appointments. Respond to inquiries regarding services provided by the agency.
  • Greet individuals and groups entering the office; notify appropriate staff, and assist with directions as needed.
  • Responsible for performing all office mail functions.
  • Type letters, memos, forms, studies, general correspondence, reports, etc
  • Operate appropriate office machinery: copier, fax, postage machine, etc
  • Assure confidentiality of all program records
  • Maintain an inventory of all necessary office supplies.
  • Some driving required.
  • Enter admissions data that comes to the facility into the Tracking and Management System (TMS).
  • Create Permanent file and house file for each client upon admission.
  • Scan all documents for efile and place in each client's efile, place original in assigned case manager's box.
  • Perform Chart Audits on monthly basis and notify Program Director of any deficiencies.
  • Upon discharge, breakdown client's file, audit file, and place in secured filing cabinet.
  • Assist with TAR (medical request) submission and distribution.
  • Track TAR submissions on monthly basis.
  • File Purchase Orders and Track.
  • Maintain supply of necessary forms in each shelter.
  • Track documentations of releases.
  • Prepare admission and discharge documentation on clients
  • Perform other duties as directed.

About this company
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BCFS is a global health and human services non-profit organization with locations and programs in the United States as well as Eastern...