Finance & Sponsored Programs Administrator
Steward Research and Specialty Project - Brighton, MA

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3-5 years experience is required.
Reporting to the Director of Research Administration the Finance & Sponsored Programs Administration is responsible for management of the day to day financial, pre-award and post-award sponsored program activities for Office of Research Administration at St. Elizabeth’s Medical Center (SEMC).


Financial Management:

· Develop policies and procedures relative to all financial directives of the organization.

· Manage all financial aspects and operations including but not limited to

o Management of financial accounting

o Internal controls, and reporting systems

o Preparation of financial reports

o Annual budget and year-end financial statements

o Management of disbursements and payroll

o Financial analysis

· C ash management; and c oordination of all financial audit activity.

· Oversees invoicing, LOC draw-downs, accounts receivables, deposits in the financial system and ensures payments are applied.

· Work with departments within the organization to support financial and budgeting issues related to internal operations

Sponsored Programs Administration:

· Work directly with investigators on preparation of grant proposals for submission to federal agencies, private agencies, foundations and commercial entities including:

o Providing expertise on protocol, regulations and guidelines pertinent to the sponsor and SEMC.

o Monitor all applicable regulatory requirements, commitments, and timelines to ensure SEMC compliance.

· Provide project management support for all post-award activity on research grants, contracts and subcontracts.

· Subject matter expert in providing assistance to researchers in interpreting award terms and conditions and maintaining best financial practices to assure compliance with policies and procedures, sponsor requirements, and the relevant laws and regulations.

· Assist with post-award training and educational outreach initiatives to researchers and departmental staff

  • Minimum of five – seven years of experience in progressively responsible accounting, finance and sponsored projects management positions.
  • Bachelor’s degree or equivalent experience in accounting, business, finance or similar area relevant is required. Master's Degree (MBA, Master of Public Administration, or related area) or advanced degree is highly desired.
  • Certified Research Administrator (CRA) preferred
· InfoEd, FastLane is preferred.

· Advanced computer skills, including facility with the internet, and proficiency with programs such as
  • Access, Word, Excel and Adobe Acrobat is required.
  • Demonstrated knowledge and experience in: non-profit accounting; financial management; payroll; budget systems; auditing procedures, laws, rules and regulations ; preparation of financial statements, which includes analyzing, recording, and reporting financial transactions; and interpreting Generally Accepted Accounting Principles (GAAP).
  • Experience developing, implementing, and monitoring financial reporting and internal control policies and procedures at the organizational level.
  • Skill in the principles of risk management, assessment and statistical sampling techniques as it relates to an internal control and financial reporting framework.
  • Skill in establishing and maintaining effective working relationships with individuals in the organization, state and federal government agencies as well as various internal and external auditors.
  • D emonstrated post-award financial management experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements is required.
  • Demonstrated pre-award management experience including: knowledge of federal funding sources and the RFP process; budget preparation; and experience with proposal development with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements is required.
  • Knowledge of federal regulations, policies, procedures, circulars, laws applicable to grant contract activity, in particular the PHS and NIH Grants Policy Statements, as well as, familiarity with federal and non-profit regulations, policies, procedures, including OMB Circulars and Federal Acquisition Regulations is required.
  • Demonstrated ability to establish priorities, manage multiple tasks with changing deadlines in a fast paced environment. Must exhibit initiative, discretion, tact and good independent judgment.
  • Excellent analytical and quantitative skills, as well as writing, interpersonal, intercultural, interpretative, forecasting, and communication skills are essential.
· Must have excellent organizational skills, a sense of urgency and be extremely detail-oriented.
Demonstrated ability to promote quality customer service, compliance, administrative efficiency and innovation, teamwork, and open channels of communication.

About this company
The Center of Cancer Systems Biology of Steward Research & Specialty Projects Corp., at St. Elizabeth's Medical Center is an NIH/NCI...