Finance Analyst
University of California San Francisco - San Francisco, CA

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The Department of Microbiology & Immunology is a basic science department within the School of Medicine. We perform scientific research and training. Research in the department focuses on areas related to infectious diseases, immunology, and cancer. There are twenty-one full-time faculty members in the Department, including 1989 Nobel Prize winner, J. Michael Bishop, who served as UCSF’s Chancellor, and Frank McCormick, Director of the Helen Diller Family UCSF Comprehensive Cancer Center.

The Finance Analyst 3 (FA 3) provides post-award grants administration, accounting and purchasing support. These services include a variety of post-award financial reports, payroll reconciliation and post-award grants administration. The FA 3 carries out specific fiscal and grant management functions, budget administration, financial management and reports to the MSO. The FA 3 is responsible for interpreting various complex federal, private, and university policies, guidelines, and procedures. The FA 3 is also responsible for managing Principal Investigator (PI) funding portfolios including federal, state, and private funding sources. The FA 3 serves as the liaison with Research Management Services (the pre-award cluster) to ensure that proposals are being created and submitted appropriately. The FA 3 is also the liaison with the HR Service Center. In addition, the Finance Analyst is responsible for approving lab orders for assigned labs within the BearBuy purchasing system. The candidate will also perform other related duties.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications
• BA/BS with a major in a related field and four to five years of experience in administrative analysis or operations research; or an equivalent combination of education and experience working with contracts and grants, preferably in a university setting
• Knowledge of federal, private and university policies in the management of grants and fellowships
• Thorough knowledge of all University policies and procedures including Contracts and Grants, General Accounting, Extramural Fund, Accounts Payable, Travel, Payroll, Stipend and Purchasing to follow internal policies
• Thorough knowledge of external guidelines and procedures such as NIH PHS398, PHS2590, PHS 416-1, PHS416-9 to review and prepare proposals as well as Federal A-21 and A-110 and SAS-112 guidelines to manage funds in a proper way. Complete understanding of numerous Private proposal guidelines and award policies to follow the compliance
• Experience with funding policies for the NIH and other funding agencies
• Experience with projecting expenses and preparing grant budget status reports and portfolio projections
• Ability to independently research complex grant issues
• Excellent analytical and problem-solving skills
• Excellent judgment and the ability to work independently as well as in team
• Excellent organizational, communication and customer service skills
• Ability to use discretion and tact when dealing with confidential or sensitive matters
• Excellent oral and written communications skills
• Attention to detail and willingness to learn
• Ability to multi-task and meet deadlines
• Excellent demonstrated record of attendance and reliability

Physical Demands: requires sitting, standing, walking, squatting, bending, waist twisting, kneeling, climbing stairs, reaching up to shoulder height, lifting/carrying up 20 lbs., pulling over 60 lbs., fine finger manipulation, gross manipulation, simple/power grasp, repetitive hand/arm use, exposure to loud noise, verbal communication.

Note: Fingerprinting and background check required.

Preferred Qualifications
• Thorough knowledge of UCSF Systems including (specifically Purchasing, GL and Grants modules), HBS, Weblinks, Express, PI Portfolio, ERS reporting system
• Experience with NIH policies and procedures
• Experience with using UCSF software and systems including but not limited to PeopleSoft, MyExpense, BearBuy, eProposal
• Accounting background used to provide fund status reports, to balance and reconcile accounts, and to develop budgets
• Familiarity with UCSF personnel and stipend policies

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