Finance Coordinator
MARS Advertising - Southfield, MI

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MARS is focused on creating pure shopper delight—an invitation for shoppers to do more than just buy brands. It’s getting them to actually share their lives with those brands. That moment when a shopper physically touches a brand is the culmination of everything we do. And that brand needs to touch her back- her heart, her mind and her sense of what’s possible.

MARS is one of the top shopper marketing agencies in North America. We hone our craft by unlocking shopper insights and leveraging deep retailer knowledge to create memorable, profitable shopper connections. Our clients are national Fortune 500 consumer packaged goods manufacturers and retailers—names you know and trust. Our team is composed of people with various backgrounds, but they share a talent for bringing thought leadership to our clients.

MARS is currently seeking a Finance Coordinator to focus on effectively interacting with and supporting client services at all levels within the organization. This person is responsible for full-service financial support to core and non-core clients.

What You’ll Do:
Billing for assigned core client accounts

Pull and review job and media status reports for on time billing

Issue client billing/invoices

Job cost alignment

Job reconciliation and closure

Budget/forecast attainment

Actively review client forecasts and expedite billing toward month-end closing

Expedite billing to reach specific client plan and/or forecast objectives

Report anticipated shortfalls to finance director as information becomes available

Manage indirect non-billable client expenses to budget

Process job write offs and credit requests through system

Utilize accounting and forecasting systems to monitor indirect (non-billable) expense budgets

Report inefficiencies and overspending trends in non-billable client expenses to finance director

Maintain current balances on the WIP and accrual liability report

Maintain knowledge and hard file of contract details by client and ensure billing complies with these agreements

Vendor A/P Input, matching to open P.O.s

Reject overages to buyers and resolve with vendors any invoicing mistakes

Client audits and Reporting

Participate in any client initiated audits by supplying necessary samples or reports to Finance Manager by assigned due dates

Prepare/distribute billing reports as needed to account teams

Prepare standard client reporting for client use as needed within guidelines set for the client

Client team finance training, compliance, and support

Conduct on-board training of new account executives to familiarize them with finance procedures

Liaison to client team for resolving process/policy compliance

Provide support and guidance to account staff and its directors in daily operations

All other tasks and duties as assigned

What You Bring To Us:
Bachelor’s degree in accounting or finance

2-5 years of accounting experience

Strong project management and communication skills

Ability to handle multiple tasks and to work well under pressure

Willingness to accept and learn new responsibilities

Ability to maintain a positive team attitude

Ability to maintain an organized work environment

Advertising agency experience is a plus

About this company
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We are The Mars Agency--- a full-service, global agency in a world full of agencies. The difference between us and them? We write our own...