Finance Manager
City of Upland - Upland, CA
Under general direction, manages the accounting and customer service areas of the City; provides direct supervision over professional, technical, and clerical staff; provides complex technical support to the Administrative Services Director in accounting operational areas; performs highly complex professional municipal accounting duties including preparing, monitoring, forecasting, and analyzing financial information; functions as a member of the Department’s management team; and performs related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. Other duties and responsibilities may be added, deleted or changed at any time at the discretion of management, either orally or in writing.

  • Plans, organizes, manages, integrates and evaluates the work of assigned staff; develops, implements and monitors work plans, processes, systems and procedures to achieve goals, objectives, and work standards; contributes to the development of annual budget; monitors performance of annual budget.
  • Establishes performance requirements and regularly monitors performance; subject to management concurrence, takes disciplinary action to address performance deficiencies in accordance with City personnel rules, policies and labor contract agreements.
  • Provides day-to-day supervision and works with staff to ensure a high-performance, customer service-oriented work environment that supports achieving the department’s and the City’s mission, strategic plan, objectives and values.
  • Supervises, participates in, and reviews the work of employees maintaining the City’s general ledger, chart of accounts, and preparing monthly and annual financial statements and schedules; analyzes, prepares and reviews journal entries; coordinates monthly and annual closing activities; implements measures to ensure the accurate processing and timing of all required accounting transactions to monitor the City’s financial position; answers staff and department questions about appropriate accounts for charging of expenses; supervises the preparation of periodic financial reports to the City Manager and departments; supervises the reconciliation of accounts and records, and the posting of revenues.
  • Manages the work of employees responsible for cash control, accounts payable and receivable, payroll and purchasing; manages and participates in ensuring the smooth operation of the accounting and payroll computer systems.
  • Manages the work of employees responsible for utility billing and collections, and business license tax billing, collections and enforcement.
  • Establishes and maintains internal control procedures and ensures that accounting standards are met.
  • Participates in completion of work required in connection with the City’s year-end audit with outside auditors.
  • Participates in preparing the State Controller’s Report; obtains data and prepares special schedules and spreadsheets; reviews working papers and schedules prepared by staff for use in report preparation.
  • Prepares fee and rate schedules, and implements changes.
  • Oversees and develops annual and quarterly revenue projections and estimates used in connection with preparation of annual budget; researches and monitors new revenue sources.
  • Responds to requests for information and advises City departments, other governmental agencies and the public on City financial and accounting practices, policies, procedures and data.


  • QUALIFICATION GUIDELINES:

    Knowledge of:

    Principles and practices of general, fund, and governmental accounting, including financial statement preparation and methods of financial control and reporting, including GAAP; CAFRs for municipal agencies and units; principles and practices of cost accounting; internal control and compliance audit principles, practices and methods; principles and practices of municipal budgeting; types and sources of municipal revenues and financing; laws and regulations relating to the financial administration of public agencies; City functions and associated financial management and reporting issues; principles and practices of business data processing particularly related to the processing of accounting and financial information, including applicable software packages; the operations, requirements and codes of the City’s automated general ledger system; City personnel rules, policies and labor contract provisions; principles and practices of effective supervision.

    Ability to:

    Operate a computer and spreadsheet software; analyze and make sound recommendations on complex financial data and operations; plan and evaluate financial programs and make sound recommendations for improvement; understand, interpret, explain and apply City, state, and federal laws regulating City financial accounting, reporting and record keeping; understand and accurately use the City’s Chart of Accounts and schedules of rates and fees; develop and implement financial procedures and controls; perform complicated mathematical calculations and analyses; prepare clear, concise and comprehensive financial statements, reports and written materials; make clear, concise and persuasive presentations to a variety of audiences; exercise sound independent judgment within general policy guidelines; establish and maintain effective working relationships with City Council members, City Manager, all levels of City management and staff.

    Education:

    Graduation from a four-year college or university with a major in accounting, finance, business administration, economics or a closely related field.

    Training/Experience:

    Five years of progressively responsible professional accounting experience, preferably involving public finance, including two years of supervisory experience.

    Certification as a licensed Certified Public Accountant (CPA) is desirable.

    PHYSICAL AND MENTAL DEMANDS:

    The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical Demands:

    While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms. Employees are frequently required to walk, stand, and to lift and move records and documents weighing up to 20 pounds.

    Specific vision abilities required by this job include close vision and the ability to adjust focus.

    Mental Demands:

    While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with all levels of management, staff, customers, the public and others encountered in the course of work.

    The City of Upland is committed to ensuring equal employment opportunities for all individuals, regardless of race, creed, color, national origin, religion, age, disability status, marital status, veteran status, gender or sexual orientation.

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