Establishes and monitors financial management system providing effective control over and accountability for all funds, property, and other assets, within the guidelines of supervisory instruction, federal and state laws, local government codes, and department policies and procedures. Reports to Director or other designated person and works with public accounts, federal agencies, sub-recipients, co-workers, and the public to ensure compliance with regulations governing the use of federal funds and provides accountability to the public and other users of financial information. Position may supervise and/or train subordinate accountant personnel.
PRINICIPAL DUTIES AND RESPONSIBILITIES:
- Supervise the Admin Asst I, ensuring that Drawdown and pay request documentation was reviewed for accuracy, review general ledger and job ledger coding, review appropriate approvals are obtained. Review accounts payable processing, post batches and obtains approval for check runs.
- Requisition funds in compliance with HUD requirements through various systems including IDIS, DRGR and LOCCs.
- Prepare analysis reports for budgets, projects, and HUD's Letter of Credit.
- Prepare budget information for anticipated future revenues and expenditures, collects historical data and projects current year revenues and expenditures for all grants and for non federal funds.
- Reconcile various general ledger accounts, letters of credit, posting receipts, disbursements, and adjustments to proper journals, ledgers, and accounts.
- Prepare bank reconciliations and investigates reconciling items and records them as needed.
- Develop and maintain accounting system to produce legally valid records for accounting and audit purposes.
- Monitor and evaluate sub-recipient account systems to determine reasonableness, accuracy, and compliance with governmental regulations.
- Maintain records and files.
- Other duties as assigned
BA/BS in related occupational field of study.
5+ years in similar capacity or sufficient experience to perform the principal duties and responsibilities of the position
- Procedures and requirements for budget preparation, review, and analysis, financial system operations, and general accepted accounting practices.
- Relevant federal, state and local laws and county policies and procedures.
- Principles of planning, organizing, establishing priorities, and maintaining interpersonal and outside relationships with vendors and federal officials.
- Accounting, personal computers, specialized software, mathematical calculations, and interpretation and analysis of complex data and federal regulations.
- Communicating both orally and written.
- Supervising and/or training designated subordinate personnel
- Ability to work independently.
- This position requires less than fifty percent of travel from office to other locations.
Depending upon are of assignment:
Positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions. Work is performed in an office setting.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
This position is involved in a budgetary or financial approval responsibility.
This position is responsible for a budget or financial approval in the annual dollar amount of $7,000,000.00
Training & Supervisory Responsibility:
This position supervise or train a staff of one.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. it is not designated to contain or be interpreted as comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.