Finance Specialist
Stanford University - Palo Alto, CA

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The Finance Specialist (FS) manages all finance, procurement, and accounting activities for several departments within the Office of Educational Programs and Services (EPS). This includes reconciling monthly expenditure statements, preparing monthly projections, and processing payments (e.g., purchasing cards, reimbursements, invoices). The FS serves as a liaison between Principal Investigators (PIs) and the Research Management Group (RMG) and Office of Sponsored Research (OSR) by managing the internal pre-award process (including budget development and proposal submission) and post-award sponsored funding. The FS provides backup to EPS financial staff (analysts and accounting associates), which may include performing/processing financial transactions, including iJournals, reimbursements, labor distributions/adjustments, and invoice payments. The FS participates in annual operating budget development, Hyperion entry/management, and budget implementation. The FS also provides high level projections, analyses and reporting for assigned accounts, and ad hoc reports requested by the Senior Finance Specialist (SFS). Duties include, but are not limited to:
  • Manages several operating budgets as well as gift, discretionary, and income accounts for assigned units
  • Ensures financial transactions are compliant with Federal, sponsor, and University standards
  • Compiles, develops, and analyzes budget and expense data for annual reports and requests; including final budget drafts and justifications
  • Works with ADF and EPS’ finance group to close accounts of assigned units at the end of the fiscal year
  • Serves as the first-line finance contact for EPS staff and faculty of assigned units
  • Reviews spending plans and ensures PI certification of statements
  • Manages pre- and post-award finances of grants and contracts, including ongoing tracking of actual and projected expenditures
  • Trains and advises department administrative staff regarding expenditures
  • Prepares and provides data for annual reports and audits
  • Prepares long-range forecasts
  • Submits and approves purchase orders, maintenance and repair orders, and reimbursement documents (including travel reimbursements for faculty and student candidates)
  • Serves as Purchasing Card Administrator

  • Bachelor’s degree in Finance, Business Administration or related field with a minimum of three years progressive professional work experience in a financial field, including financial projections and analysis, preparation and distribution of financial reports, budget preparation and implementation
  • Experience and facility in grants management, including grants compliance (familiarity with circulars A110, A21 and A133)
  • Proficiency with Microsoft Office, particularly Excel
  • Ability to create complex, multi-tabbed, automated spreadsheets using advanced formulae, graphs, and pivot tables
  • Demonstrated strong mathematical skills
  • Superior written and verbal communication skills, including ability to work effectively with both staff and faculty at all levels
  • Demonstrated ability to train staff to correctly use complex financial/ procurement systems and procedures
  • Demonstrated ability to work both collaboratively and independently in a constantly changing environment
  • Attention to detail and strong organizational skills
  • Master’s degree (MBA or MPA) preferred
  • Strongly prefer training grant administration experience
  • Experience using Stanford accounting systems, including Oracle, is highly desired

Stanford University - 16 months ago - save job - block
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