Financial and Research Administrator
Rice University - Houston, TX

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The ECE Financial and Research Administrator is responsible for the financial and administrative research processes for the ECE faculty. This includes pre- and post-award activities and regular communications/meetings with faculty and staff and ethical management of funds. The position advises the PIs on the most effective way to achieve an effective, quality proposal and coordinates a timely submission process, ensuring appropriate approvals. The position functions as compliance/oversight by monitoring budgets and spending and approving capital equipment requisitions and by providing guidance and counsel for the stewardship of sponsored research funds. In addition, this position provides departmental financial support by managing departmental accounts and general reporting responsibilities to university offices.

Education Required
Bachelor's Degree

May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.

Experience Required
3 years

Related administrative experience.

Education may not be substituted for the experience requirement.

License/Certification Required

Other Skills Required
- Well-organized, record keeping and data retrieval skills, strong interpersonal communication skills, deadline oriented, excellent critical thinking and problem solving skills, diplomacy, confidentiality, attention to detail, quality, accuracy, flexibility, accountability, and results oriented.
- Strong computer skills with Microsoft Office products (e.g., Word, Excel, PowerPoint, etc.); event planning skills and ability to work in a team environment.

Education Preferred
Degree in business administration, accounting or finance preferred.

Experience Preferred
- Five years of experience utilizing an BBA or other business related degree in a corporate or higher education environment with proficiency in organizational financial management.
- Corporate or higher education management of personnel, grants/contracts with federal/state agencies.
- Experience with university policies and procedures is highly desirable.
- Experience with grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARP, NIH etc.

License/Certification Preferred

Other Skills Preferred
- Familiarity with online grant proposal submission process (e.g., FastLane,, NSPIRES) and an integrated financial system (e.g. Banner, PeopleSoft, SAP).
- Utilization of database systems and software such as FileMaker Pro, spreadsheets (Excel), and strong written and verbal communication skills to write clear, concise correspondence on a wide range of topics.
- Working knowledge of industrial interaction and collaboration, specifically in higher education field.

Physical Demands
Must be able to work in an office environment, often at a computer workstation for much of the working day. Must be able to move between buildings widely separated on a college campus and up and down stairs. Requires long period of sitting and working in front of a computer - up to eight hours per day.

Working Conditions
(e.g. Weekend/evening work, travel, inclement weather, hazards)

May require long hours and availability outside normal working hours and on weekends on quarterly basis due to grant deadlines and/or work on major projects. The office environment is fast-paced and sometimes stressful due to interruptions that require successful candidate to be multi-tasking.


Salary Information
$40,300 - $52,800

Benefits Eligible
Benefits Eligible

Job Posting Category

Eligible for Overtime

Work Schedule
Monday through Friday, 8:30 a.m. to 5 p.m.

Eligible for Shift Differential
Not Shift Differential Eligible

Security Sensitive

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You have to be as wise as an owl to attend Rice University, and have really good SAT scores. Often referred to as the "Ivy League of...