The ECE Financial and Research Administrator is responsible for the financial and administrative research processes for the ECE faculty. This includes pre- and post-award activities and regular communications/meetings with faculty and staff and ethical management of funds. The position advises the PIs on the most effective way to achieve an effective, quality proposal and coordinates a timely submission process, ensuring appropriate approvals. The position functions as compliance/oversight by monitoring budgets and spending and approving capital equipment requisitions and by providing guidance and counsel for the stewardship of sponsored research funds. In addition, this position provides departmental financial support by managing departmental accounts and general reporting responsibilities to university offices.
May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.
Related administrative experience.
Education may not be substituted for the experience requirement.
Other Skills Required
- Well-organized, record keeping and data retrieval skills, strong interpersonal communication skills, deadline oriented, excellent critical thinking and problem solving skills, diplomacy, confidentiality, attention to detail, quality, accuracy, flexibility, accountability, and results oriented.
- Strong computer skills with Microsoft Office products (e.g., Word, Excel, PowerPoint, etc.); event planning skills and ability to work in a team environment.
Degree in business administration, accounting or finance preferred.
- Five years of experience utilizing an BBA or other business related degree in a corporate or higher education environment with proficiency in organizational financial management.
- Corporate or higher education management of personnel, grants/contracts with federal/state agencies.
- Experience with university policies and procedures is highly desirable.
- Experience with grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARP, NIH etc.
Other Skills Preferred
- Familiarity with online grant proposal submission process (e.g., FastLane, Grants.gov, NSPIRES) and an integrated financial system (e.g. Banner, PeopleSoft, SAP).
- Utilization of database systems and software such as FileMaker Pro, spreadsheets (Excel), and strong written and verbal communication skills to write clear, concise correspondence on a wide range of topics.
- Working knowledge of industrial interaction and collaboration, specifically in higher education field.
Must be able to work in an office environment, often at a computer workstation for much of the working day. Must be able to move between buildings widely separated on a college campus and up and down stairs. Requires long period of sitting and working in front of a computer - up to eight hours per day.
(e.g. Weekend/evening work, travel, inclement weather, hazards)
May require long hours and availability outside normal working hours and on weekends on quarterly basis due to grant deadlines and/or work on major projects. The office environment is fast-paced and sometimes stressful due to interruptions that require successful candidate to be multi-tasking.
$40,300 - $52,800
Job Posting Category
Eligible for Overtime
Monday through Friday, 8:30 a.m. to 5 p.m.
Eligible for Shift Differential
Not Shift Differential Eligible
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