Fiscal Assistant
City of Cambridge - Cambridge, MA

This job posting is no longer available on idealist.org. Find similar jobs: Fiscal Assistant jobs - City of Cambridge jobs

DEPARTMENT: Department of Human Service Programs

Community Learning Center (CLC)

JOB CODE/POSITION# #M107-701

CIVIL SERVICE: Not subject to civil service rules and regulations

UNION AFFILIATION: None

HOURS OF WORK: 37.5 hours per week; may include evening work

RESPONSIBILITIES:
  • Set up and maintain systems for tracking multiple grant budgets and expenses
  • Enter data on student enrollment and attendance on Department of Elementary and Secondary Education database
  • Responsible for overseeing building issues
  • Write and follow up on work orders for repairs
  • Prepare budget projections for each grant and update weekly
  • Prepare invoices and fiscal reports
  • Work with DHSP fiscal staff to reconcile reports quarterly
  • Track non-personnel and contractual expenses
  • Place orders for materials,supplies and equipment
  • Process payment of invoices
  • Set up and maintain systems for tracking weekly payroll
  • Collect and review weeklypayroll sheets for 70 staff members
  • Create and maintain spreadsheets to track staff benefits usage and staff development
  • Work with DHSP personnel staff on payroll issues
  • Participate in meetings of the full staff and administrative department
  • Participate in professional development activities
  • Perform related administrative duties as needed
MINIMUM QUALIFICATIONS :

Necessary Knowledge, Skills and Abilities
  • Demonstrated accuracy and attention to detail
  • Strong organizational skills
  • Ability to meet deadlines and work well under pressure
  • Data analysis skills
  • Excellent communication skills
  • Openness to non-hierarchical work environment
Experience and/or Education
  • Bookkeeping training or equivalent experience
  • Experience using Microsoft Excel; experience using Excel for financial records preferred
PHYSICAL DEMANDS:

Job requires extensive computer use. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

General office and classroom environment with air conditioning and fluorescent lighting. Desk located in shared office space.

RATE: $25.88 per hour plus excellent benefits

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY.

idealist.org - 18 months ago - save job - copy to clipboard
About this company
8 reviews