Responsible fiscal work relevant to maintaining the fixed asset records of the Board of County Commissioners (the "Board") and the Constitutional officers. Perform the annual inventory. Assign property numbers and affix tags on all movable equipment as received. Attend and record activities of the County auctions. Maintain registrations, titles and tags on all County vehicles. Review the Board meeting agendas for land and infrastructure acquisitions by purchase, dedications or other means. Prepare Comprehensive Annual Financial Report (CAFR) and State reports. Handle requests and questions from outside auditors.
Examples of Duties (Essential Functions):
Review monthly Budget & Expenditure Report for capital items and acquire information and listing of items purchased by the Board, Clerk & Comptroller, Tax Collector, Property Appraiser and Supervisor of Elections. Identify, tag and record items in the Fixed Assets Master File.
Assist with the tracking and reporting of construction work in process (CWIP), which requires knowledge of Access and managing databases.
Prepare monthly journal entries recording additions and disposals of fixed assets for the month, and reconcile the master file to the general ledger on a monthly basis.
Assign property numbers and affix bar code tags to assets purchased, as required by Florida Statutes.
Prepare inventory reports to be distributed to County personnel. Upon receipt of completed reports, input inventory data on all assets found. After completion of County inventory, review requests to dispose of property from the fixed asset records and obtain Clerk & Comptroller’s approval prior to submission to the Board. Review Board agendas for action involving fixed assets and determine required accounting treatment.
Perform the annual physical inventory of all Clerk & Comptroller’s assets. Perform annual physical inventory of a statistical sampling of County assets.
Attend and record activities for the auction of County surplus property; process documentation necessary for the transfer of ownership of County-owned vehicles.
Search the records of the Clerk & Comptroller, Property Appraiser, and County for land acquisitions by purchase or other means. Compare property records for land owned by the Board against Property Appraiser's records to ensure completeness and accuracy.
Maintain file for all County vehicle registrations and titles. Purchase tags and registrations on an as needed basis.
Prepare various financial and statistical reports related to assigned area of responsibility. Handle questions of a technical and/or procedural nature in person, or in writing.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Graduation from an accredited high school or possession of an acceptable equivalency diploma. Three years of experience in accounting or related experience. Accounting courses in school/college preferable. Experience with maintaining Fixed Assets. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type at 30 cwpm preferred.
Requires physical exertion caused by bending; lifting as much as 50 lbs.; stooping; climbing on roofs of buildings, into cabs of heavy equipment/trucks; climbing and walking on catwalks at waste water treatment plants; kneeling to read tags at floor level; locating tags in leg wells of desks, file cabinets, and chair legs. A physical exam will be required.
Basic skills testing, such as typing, grammar, spelling and math may be required for this position.
No supervisory responsibility.
Valid driver's license is required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Knowledge of accounting theories and practices. Knowledge of automated fiscal processing and reporting.
Knowledge of the Florida Statutes governing the inventory and record keeping of fixed assets.
Ability to perform a volume of numerical detail work accurately and to make mathematical calculations with speed and accuracy. Ability to perform numerical and alphabetical input into a computerized system quickly and accurately. Ability to understand and follow complex, oral and written instructions. Ability to compile financial, technical or statistical reports in a systematic, legible manner.
Requires concentration on detailed tasks over long periods of time. Work may be considered stressful during year-end closing and deadlines. Requires long periods of time sitting at a PC performing data entry.
Ability to establish and maintain effective working relationships with co-workers, governmental agencies, and the public. Ability to effectively assist the public. Ability to effectively assist the public with their questions or problems.
Mathematical accuracy is required in recording and balancing fiscal records. Ability to accurately complete the documentation necessary for the transfer of title for County-owned vehicles. Ability to determine if expenditures are for fixed assets.
Records are not confidential in nature; however, discretion must be used when information is released.
Position is located on the East side but duty location may vary between East and West side of county based on workload.
Must be able to operate a motor vehicle. Will be required to travel to outlying areas of the County (East & West sides to locate assets. Could be exposed to various environmental elements (ie. cool warehouses, extreme outdoor temperatures) while tagging and performing inventories.
Skill in operation of a calculator, PC, fax machine, copier, signature plate machine, and other general office equipment.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act .
Pasco County Clerk & Comptroller - 19 months ago