Critical Action Items:
Create and upload requisitions according to BCFS accounting policies using the correct ledger codes from BCFS HHS approved budget as provided by the PD.
Updates and maintains budget tracker
Assist with all new hires
Assist staff in properly completing required agency forms.
Creates a filing system to manage personnel, client, and financial information.
Communicates respectfully with clients, community partners, and/or staff that call or enter the facility.
Submits background check in a timely manner
Takes minutes in staff meetings and on-call meetings
Assist staff with travel arrangements
Submits requisitions to finance in a timely manner by set deadlines.
All files must be maintained neat and orderly.
Confidentiality of file information must be maintained.
Maintain a friendly and respectful demeanor in all workplace dealings with clients, community partners, and staff.
Complete all assignments by set deadlines while ensuring the assignments are professional in appearance.
Ensure that the office has the necessary office supplies to complete work assignments.
Assist the Foster Care Department in filing, faxing, copying, and monthly billing.
Assist in inputting client data into computer database.
Answers phones in a professional manner and assists with phone rotation at front desk.
Ensures the Foster Care area is a clean and safe work environment
At the direction of the Program Director, orders office supplies and equipment for the Foster Care Department.
Communicates regularly with Program Director on work schedule and status of administrative duties.
Receives approval for all purchases from Program Director and turns in receipts, expense reports, sign-in sheets, and other required documentations within the time frame established by the accounting department and/or contract requirements.
Other job duties as assigned.
Education- High School Diploma or GED
Experience- Three or more year’s administrative experience; accounting experience, basic level skill in Microsoft Word and Excel, Knowledge, skill and experience in managing filing systems and receiving/directing incoming telephone calls and visitors.
A minimum of a negative drug test and a valid Texas Driver’s License and a driving record that demonstrates safety and responsibility, as well as a clear criminal history check, and 3 positive professional references.
A desire and ability to work flexible hours and be responsive to staff, children, and families in need of support.
A working knowledge of computer data entry and retrieval.
The ability to communicate and problem-solve effectively with children, families and staff, and network to the agency's benefit within the community and with a variety of outside organizations.
The desire and ability to adhere to the ethics code of BCFS, and receive and implement the directives and critique of a supervisor.
Basic proficiency utilizing personal computers, including basic word processing and menu driven applications.
Ability to use up to 100 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or a small amount of force continuously to move objects.
Ability to perform moderately difficult manipulation such as writing, typing, foot-and hand-eye coordination required.
Ability to walk frequently; occasionally stand for prolonged periods of time
Ability to receive verbal instructions, answer phones, etc. with some background noise.
Ability to function as a member of a multidisciplinary team.
Participate in monthly foster parent support group.
Ability to organize and prioritize duties/responsibilities efficiently.
Ability to communicate clearly in both written and spoken form, in English and Spanish language, preferred.
Maintains CPR/First Aid certification, if applicable.
Presents and maintains a professional appearance and demeanor; adheres to dress code of position/work area.
Is courteous to all children, visitors, and staff.
Abide by all BCFS policies and procedures.
Ability to work under minimal supervision; exercise good judgment and confidentiality.
BCFS - 20 months ago
BCFS is a global health and human services non-profit organization with locations and programs in the United States as well as Eastern...