Front Office Assistant
The Kroger Company - Irving, TX

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Job Objectives:

The Front Office Assistant is responsible for c oordinating, supporting and leading the accounts receivable, accounts payable, billing, freight functions, and other accounting, HR, and payroll functions as back up. In addition, the Front Office Assistant is responsible for helping to staff the front desk in order to answer company telephones and greet and check-in visitors. The qualified candidate must be willing to support the Safety, Quality and Reliability initiatives of the Plant and Team, and other duties as assigned.

Working Relationships:

- Reports directly to the Financial Manager

- Reports indirectly to the HR Manager

Position Responsibilities and Job Functions:

Essential duties and responsibilities include the following, other duties may be assigned.

Process accounts receivable and payable in timely manner.

Assist with preparation for monthly statements and assisting controller as needed.

Assist with Billing (back up) using SKOPE system.

Reconcile affiliated accounts.

Reconcile marketing accounts.

Reconcile customer accounts.

Reconcile vendor accounts.

Maintain freight liability spreadsheet daily.

Back up for travel expense statement reconciliation.

Back up for Payroll (as needed) and special project as requested by the controller.

Assist with month end, quarter end, and year end closing.

Required to do quarterly random inventory audit on raw materials, finished products, and maintenance parts.

Research and validate deductions from customers.

Responsibilities include journal entries, reconciling accounts, inputting data, and understanding of the month end process.

Perform miscellaneous duties (prepare spreadsheets, verifying issues on specific accounts) as requested by Supervisor.

Complete periodic account reconciliation’s

Complete various weekly, periodic and annual reports as requested by Supervisor

Process accounts receivable and payable in timely manner.

Assist with preparation for monthly statements and assisting controller as needed.

HR/Receptionist Duties:

Aid in greeting & directing visitors

Aid in making sure that all visitors are properly signed in, and assigned a badge

Aid in answering & directing incoming calls

Aid in logging out visitors

Maintain management & ASP attendance calendar

Process manual check requests

Update SQR goals spreadsheet

Pull monthly phone list for managers

Update review spreadsheet

Other duties as assigned

Suggested Training for Front Office Assistant
  • Kroger Integrated Operations Orientation
  • Finance (General)
  • Vendor Management
  • Performance Management (Goal Setting)
  • Base Condition
  • RE Tools Training
  • KDT (Kroger Downtime)
  • Home Team Improvement
  • Focused Improvement
  • Stops & Process Maps
  • Rapid Changeover
  • 5-S
  • OSE (Operator Skills Enhancement)
  • Reliability Metrics
  • FMECA
  • Eight Wastes
  • RCA (Root Cause Analysis)
  • VSUP
  • Integrated Maintenance
  • Maintenance KPIs
  • Maintenance Planning & Scheduling
  • Maintenance Engineering
  • EMPAC

Qualification requirement:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. In addition, the individual must follow all Plant and Department Safe Work Practices, have excellent communication and interpersonal skills, and possess excellent computer skills such as Microsoft Word, Excel, SKOPE, & Prism. Must be a ble to multi-task, must be self motivated, dedicated, reliable, focused and a detail oriented team player with a positive attitude whose able to perform effectively in a fast-paced environment. Must have excellent Organizational Skills and possess good analytical skills. The requirements listed below are representative of the knowledge required.

Education and/or experience:

An Associate Degree in Accounting or related area is preferred and two to three years related experience. The qualified individual must have a successful track record in handling a ccounts payables, accounts receivables, vendor relations, problem solving, reconciling accounts. In addition, working with financial statements is a plus. The qualified individual must be able to successfully accomplish tasks under time constraints accurately y and efficiently.

Food Safety, Quality and SQF 2000 System Responsibilities:

The successful candidate will follow established programs, policies and practices to produce safe quality foods that meet regulatory and company requirements. In addition, he/she will support the development, implementation, maintenance, and ongoing improvement of the SQF 2000 Systems and will be accountable to the Kroger Manufacturing Food Safety and Quality Principles .

Language skills:

Ability to read and interpret financial statements, excel spreadsheet and safety rules. Must have the ability to generate routine reports and correspondence. Must have the ability to speak effectively and convey information to other associates.

Mathematical skills:

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers.

Reasoning ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical demands:

The physical demand described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.

While performing the duties of this job the employee is regularly required to walk, stand, use hands to finger, handle, and feel objects, tools, and controls, reach with hands and arms above shoulder height, climb or balance, stoop, kneel, crouch, talk, hear, taste, and smell. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The noise level in the work environment is usually moderate. Hearing protection is required in the production area.

Quality Control:

  • Will follow established programs, policies and practices to produce safe quality foods that meet regulatory and company requirements.
  • Will support the development, implementation, maintenance, and ongoing improvement of the SQF 2000 Systems.
  • Will be accountable to the Kroger Manufacturing Food Safety and Quality Principles.
  • Actively support the production of quality products on all production lines.


  • Work Schedules:

    The Front Office Assistant on occasions must be flexible as to shift and scheduling during closings, annual Safety Trainings, etc. The general workweek is Monday thru Friday, however the position requires minimal overtime.

    Condition of Employment:

    Working safely, following all company policies and procedures and complying with all Federal, State and County regulations is a

    condition of employment.

    Requirements

    Qualification requirement:

    To perform this job successfully an individual must be able to perform each essential duty satisfactorily. In addition, the individual must follow all Plant and Department Safe Work Practices, have excellent communication and interpersonal skills, and possess excellent computer skills such as Microsoft Word, Excel, SKOPE, & Prism. Must be a ble to multi-task, must be self motivated, dedicated, reliable, focused and a detail oriented team player with a positive attitude whose able to perform effectively in a fast-paced environment. Must have excellent Organizational Skills and possess good analytical skills. The requirements listed below are representative of the knowledge required.

    Education and/or experience:

    An Associate Degree in Accounting or related area is preferred and two to three years related experience. The qualified individual must have a successful track record in handling a ccounts payables, accounts receivables, vendor relations, problem solving, reconciling accounts. In addition, working with financial statements is a plus. The qualified individual must be able to successfully accomplish tasks under time constraints accurately y and efficiently.

    Food Safety, Quality and SQF 2000 System Responsibilities:

    The successful candidate will follow established programs, policies and practices to produce safe quality foods that meet regulatory and company requirements. In addition, he/she will support the development, implementation, maintenance, and ongoing improvement of the SQF 2000 Systems and will be accountable to the Kroger Manufacturing Food Safety and Quality Principles .

    Language skills:

    Ability to read and interpret financial statements, excel spreadsheet and safety rules. Must have the ability to generate routine reports and correspondence. Must have the ability to speak effectively and convey information to other associates.

    Mathematical skills:

    Ability to add, subtract, multiply, and divide in all units of measure using whole numbers.

    Reasoning ability:

    Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

    Physical demands:

    The physical demand described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.

    While performing the duties of this job the employee is regularly required to walk, stand, use hands to finger, handle, and feel objects, tools, and controls, reach with hands and arms above shoulder height, climb or balance, stoop, kneel, crouch, talk, hear, taste, and smell. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision, depth perception, and the ability to adjust focus.

    Work Environment:

    The noise level in the work environment is usually moderate. Hearing protection is required in the production area.

    Quality Control:

  • Will follow established programs, policies and practices to produce safe quality foods that meet regulatory and company requirements.
  • Will support the development, implementation, maintenance, and ongoing improvement of the SQF 2000 Systems.
  • Will be accountable to the Kroger Manufacturing Food Safety and Quality Principles.
  • Actively support the production of quality products on all production lines.


  • Work Schedules:

    The Front Office Assistant on occasions must be flexible as to shift and scheduling during closings, annual Safety Trainings, etc. The general workweek is Monday thru Friday, however the position requires minimal overtime.

    Condition of Employment:

    Working safely, following all company policies and procedures and complying with all Federal, State and County regulations is a

    condition of employment.

    Kroger - 2 years ago - save job
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