Full Charge Bookkeeper
Valley Home Builders, Inc. - Santa Clara, CA

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Growing Residential Remodeling Firm Seeks Full-Charge Bookkeeper

Valley Home Builders, Inc. is seeking an experienced Full Charge Bookkeeper for their offices in Santa Clara, CA. This position has broad responsibilities which include the fulfillment of all accounting needs of the company. Tasks include accounts payable, accounts receivable, payroll processing, and bank reconciliations. The Full Charge Bookkeeper will enter vendor invoices and credit card receipts using correct General Ledger account codes, schedule payments, run checks, bill customers and clients, and record bank deposits, ensuring that the correct accounts are debited or credited accordingly. This is a full-time, permanent position that reports directly to the owner and CEO of the company.

Applicants should be highly motivated, organized and friendly, have strong multi-tasking abilities, exceptional verbal and written communication skills and be well versed in finance and accounting practices. Candidates must have exceptional abilities in prioritizing their work, solving problems, and making reasonable administrative decisions based on company policies and practices. Knowledge of SAGE 100 Contractor Software (or equivalent SAGE ERP/accounting software) is a must.

PRIMARY DUTIES:
Accounts Receivable: Generate all client invoices and change orders, process payments, post customer deposits, create client files, and resolve discrepancies with Project Managers. Monitor and report any deviations from negotiated contract amounts to management.

Accounts Payable: Check all incoming invoices for accuracy; schedule payments according to negotiated terms and to take advantage of supplier discounts. Maintain file systems and interact with vendor representatives as necessary to resolve any issues. Ensure that all expenses are accurately reported using established General Ledger accounts. Reconcile all transactions monthly.

Payroll: Process all time cards and work with 3rd party payroll processor to ensure prompt and accurate payroll processing; record results in SAGE 100 software suite. Initiate and maintain payroll deductions for employee IRA contributions and post employer matching funds at the end of the calendar year. Implement wage garnishment as required by law and as applicable to specific employees.

Monthly Commissions: Validate commissions earned against sales made, reconcile discrepancies and account for change orders, generate commission checks and report monthly commissions by sales representative.

Bank Reconciliations: Review and reconcile monthly bank statements for various business savings and checking accounts.

Credit Card Reconciliations: Reconcile monthly credit card statements, including accounts which contain up to seven employee credit cards.

Insurance Audits: Prepare various documents for General Liability & Workman’s Compensation audits. Provide payroll reports and employee timecards, DE-6 filings, and SAGE 100 payroll reports. Work with insurance consultant to understand process issues related to audits and schedule routine audits with insurance auditors as required. Ensure that all employees are appropriately classified within the WCIRB guidelines to ensure appropriate Workman’s Compensation payroll reporting and payments.

General Ledger: Manage and maintain the general ledger, ensuring that journal entries are prepared and entered for accounts such as fixed assets and depreciation schedules. Run a monthly trial balance to verify that general ledger accounts are in balance; analyze discrepancies and make necessary adjustments to correct problems. After owner validation, formally close the books for the given month.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in Accounting, Business or Finance
  • 5+ years full charge bookkeeping and general finance experience
  • Proficiency in SAGE 100 Contractor software or equivalent (MAS 90, SAGE ERP, etc.)
  • Certified Bookkeeper designation by the American Institute of Professional Bookkeepers

SKILLS AND QUALIFICATIONS:

  • Computer proficiency with MS-Office and other standard desktop applications
  • Communication skills—good listener, clear directions
  • Organized, meticulous attention to detail
  • Demonstrated ability to follow through on commitments
  • Regular, predictable attendance

ABOUT US:
Valley Home Builders, Inc. is a rapidly growing residential remodeling firm serving Santa Clara and San Mateo counties. We help our customers realize their dreams and transform houses into homes. See www.valleyhomebuilders.com for more information about our company.

HOW TO APPLY:
Email your resume with a cover letter telling us why you would be a great hire for our firm. You may also fax your resume and cover letter to 408-625-7652.


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