University of Washington - Seattle, WA

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Psychiatry & Behavioral Sciences pursues a balanced commitment to knowledge discovery, teaching excellence, and high-quality clinical care by capitalizing on the resources of our vibrant academic and regional community. Our psychiatry residency and psychology internship programs, specialty fellowship programs, and post-doctoral research fellowships attract exceptionally talented individuals who are among the most academically competitive applicants in the country. The scale and diversity of our faculty and clinical sites, coupled with the richness of the UW academic community, the emphasis on evidenced based treatments, and the culture of scientific inquiry allows us to provide comprehensive, leading-edge clinical and research training experiences.

The Department of Psychiatry & Behavioral Sciences currently has an outstanding opportunity for an Administrative Coordinator to serve as a Grant Support Specialist . This individual will support faculty researchers at HMC.

Please Note: This position is only available to current University of Washington employees.

Prepare and Coordinate Grant Submissions

  • Meet with PIs to discuss new funding opportunities and participate in strategic planning;
  • Review funding announcements and provide PIs with list of necessary documents and information required for application;
  • Act as liaison between pre-award and faculty;
  • Establish timelines and deadlines;
  • Prepare and coordinate grant submissions;
  • Maintain databases and organizing documents to meet audit compliance.
Research/Scientific Support

  • Edit and proofread journal articles for faculty;
  • Edit and proofread scientific documents;
  • Update salary effort spreadsheet.
Training and Administration

  • Provide back up support for Assistant to Service Chief - answering phone, greeting visitors, and office support activities.
  • Provide back up support for coordinating small seminars and conferences.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our benefits website .

High school graduation or equivalent, plus two years of experience in administrative support position in a health care or academic environment.

  • Excellent written and oral communication skills.
  • Ability to proof and edit a variety of documents for grammar and clarity.
  • Highly organized, high attention to detail and ability to work simultaneously on multiple projects with competing timelines.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

  • Familiarity with NIH grant proposals/guidelines (SF424 and PHS398).
  • Experience with grant protocols and the grant submission process.
  • Familiarity with and the University of Washington SAGE system.
Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

Application Process:
Part of the application process for this position includes completing an on-line Employment Eligibility assessment to obtain additional information that will be used in the evaluation process. The assessment will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or .

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