University of Florida - Gainesville, FL

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The Research Administration and Compliance office, Office of the Dean, College of Medicine ( COM ) is responsible for the management and administration of all research related activities for the College of Medicine, including the awarding of internal research support funds. This position will be based in the College of Medicine’s Research Administration and Compliance office and will report directly to the Grants Specialist Supervisor and the Assistant Dean for Research Administration.

  • Reviews grant and research contracts for the College of Medicine
  • Liaison with University Officials and College of Medicine faculty and staff
  • Assures compliance with the federal cost accounting standards policy
  • Develops and delivers training on electronic submission to outside sponsors
  • Monitors the joint appointed faculty with the Veteran’s Affairs, federal award issues
  • Compliance issues on Clinical trials
  • Outside consulting issues on extramural funding
  • Troubleshooting both pre and post award compliance issues
  • Maintain knowledge of current and planned sponsor guideline requirements
  • Assures compliance with Federal and UF policies and procedures
  • Aids in compiling informational packages for training purposes
  • Completing the new awards report for the Assistant Dean of the College of Medicine
Essential Functions:
Responsible for the review of College of Medicine ( COM ) grant and research contract proposals for accuracy and adherence to administrative and budgetary regulations and requirements to federal, state and institutional regulations. This position helps in reviewing over 1200 proposals in a year, with awards totaling over $155 Million/year. Ensures the accuracy and provides signature authority to sign on behalf of the Dean for extramural proposal submissions. Assures compliance of the COM and Universities cost sharing policies and procedures, to aid COM faculty and staff and to keep cost sharing on grant proposals at a minimum. Determines the acceptance of UF/Veteran’s Affairs faculty’s effort requirements on federal and non-federal awards. Provide resource and training to COM Departments in order to facilitate accurate and timely proposal submissions.

Reviews and monitors clinical trials compliance documents to assure compliance issues are met including the protocol, budget, patient consent forms and hospital registration forms for assessment of all billable charges for patient services paid by the sponsor funded account or billed to 3rd party payors such as Medicare.

Responsible for generating multiple reports for the Assistant Dean for Research Administration and Compliance. Such as the monthly new Awards Report, the upkeep and monitoring of the new and terminated faculty for the RAC listserv for e-mail distributions of informational materials.

Serves as the liaison between the College of Medicine, Shands Patient Services and Faculty Group Practice in relation to clinical trial hospital or professional services pricing requests and approvals. This position will collect the necessary forms from all proposals with sponsor paid services and upload the related documents to a shared drive. Will also follow up to make sure that all documents are responded to within a certain amount of time.

Responsible for reviewing and approving the Cost Accounting Standards ( CAS ) violations, including allowability, allocability and reasonableness for the College of Medicine. Aids faculty and staff in effectively obtaining approval for exceptions to the federal OMB Circular A-21 policy, in order to charge such cost as administrative personnel, general office supplies,etc. to federal awards. Assures compliance with cost sharing issues for University and sponsor mandates.

Provides assistance to the Training Coordinator in the development of materials and presentations. Aids in development and delivers training on federal, state and local compliance issues, in order to adhere to the mandated policies and procedures for multiple outside sponsors. This involves the knowledge of the electronic requirements for, page limitation, correct documents and attaching documents appropriately. Assists with miscellaneous duties as they pertain to research administration.

Minimum Requirements:
A high school diploma and five years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

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