The Administrative Assistant for the Griot Institute for Africana Studies/Presidential Arts Initiative will be responsible for assisting the Director of the Griot Institute for Africana Studies and the University Arts Coordinator with various creative and administrative engagements and
Duties and Responsibilities:
Position is scheduled for 30 hours/week (20 hours supporting the Griot Institute and 10 hours supporting the Bucknell Arts Initiative.)
The Administrative Assistant is responsible for helping to conceptualize, plan, and implement events;
serving as an assistant editor for the Griot Project book series, preparing articles and press releases;
documenting relevant campus events;
proofreading materials as necessary;
updating, maintaining, and improving associated websites;
coordinating programming maintaining electronic and paper records;
managing the Griot-Stadler Prize for poetry process;
promoting relevant campus events;
assisting with development and maintenance of various social media platforms, including Facebook, and Twitter;
providing support and coordination for the Bucknell Arts Council;
submitting invoices and other paperwork for payment;
making practical arrangements for visiting guests and performers;
supervising a staff of a graduate assistant and two or more undergraduate workers;
maintaining office equipment, voice mail, mail, e-mail, and office supplies;
and performing other duties as assigned.
Duties and Responsibilities:
Minimum of two years of administrative office experience.
Strong organizational and interpersonal abilities with an ability to multi-task, to work independently, and to possess passion for excellence, creativity, and attention to detail.
The person in this position serves as the front person for the office and must, therefore, be proficient and professional in their correspondence and interactions with students, staff, faculty and alumni.
The job requires an ability to manage autonomously and to be proactive in anticipating what needs to be accomplished in the near and short term.
The job requires possession of a high degree of creativity and vision, as well as an ability to work collaboratively.
The position requires excellent written and oral communication skills, creativity,ability to solve problems strategically, and demonstrated success in managing multiple projects.
Computer literacy and fluency, including but not limited to word processing,
data management, Google docs, website maintenance, and various forms of social media.
Experience in a higher education setting, with a preference for someone with experience in creative and/or performing arts and/or in the areas of Africana Studies.
Interest in and enthusiasm for supporting the mission of a liberal arts institution through programmatic endeavors in the arts and in Africana Studies.
Bachelor's or advanced degree desired.
Experience with professional writing, marketing, event planning, graphics, media production, and/or web design especially desirable.
Grant writing experience desirable
Special Instructions to Applicants