The Inventory Control Specialist maintains the integrity of our inventory and protects the company's largest asset. The Inventory Control Specialist is responsible for maintaining the accuracy of our inventory as well as their bin locations, spot checks and verifies all purchase orders received and ensures that the product is accurately placed in the proper bin location.
The Inventory Control Specialist will have one year of previous experience in a distribution center or warehouse atmosphere, including receiving, shipping, customer service, and purchasing with a history of independent work and self-motivation. High School degree is required.
PREFERRED OFFICE/MACHINE EQUIPMENT EXPERIENCE:
Proficient with PC; Software to include: Word and Excel.
As Inventory Control these task must be performed on a daily basis:
• Daily cycle count product in the warehouse based on the cycle count calendar and make adjustments when necessary and research any discrepancies you might have and also document any that you might find (ex: picking error, receiving error, unit of measure error, etc). When cycle counting bring a copy of the items that showed up on the V-dock and the location they did exist in so that if you find any on the shelf you can just add them to your cycle count. Then you must report this information to the OPS leader and also have the OPS leader sign off on the cycle count.
• Run V-dock that is based on any backorders from the previous day and look in the item ledger to see where the product did exist and verify the product is no longer on the shelf. If it is on the shelf you need to determine why the picker backordered this item (exp date, uom issue, picked from wrong location, etc) and make any adjustments necessary to get accurate counts.
• Run a negative on hand report to see if any items show up as a negative quantity in a location or blank location in the warehouse and research and adjust those quantities.
• Run quantity on hand w/o bin location and research and make any adjustments as needed.
• Review OPS Metrics report on a daily basis
• Create a damaged and found in area and adjust those on a daily basis to avoid any future backorders. If you have damaged product you need to find out what the selling UOM is and adjust out of stock appropriately (ex: if you have 12bt/case and only 4 of the bottles are damaged and we sell by the bottle then you only need to adjust out the 4 bottles by using the IE script and put the rest of the product back on the shelf. If the product is sold only by the cases then you will need to adjust the entire case out of stock. If you have product in the found in area you will need to research and find out why it is in your area. (Cycle count the bays it exist in, if those are correct then you need to research customer history to see who bought it and if they received the correct quantity at the time of picking). If your counts are correct and you are not able to determine the problem then you must item adjust it back into stock using the IA script and code it as found in.
• Print customer returns to send paperwork with driver for pickup. Process customer returns (verify product is in sellable condition and not expired) adjust back into stock using the IC script and then acknowledge the return in JDE.
• Adjust and Release credits
• Work on any vendor returns that you might have due to overstock, receiving discrepancies, customer special order returns or recalls from vendors
• Through out the day you are also required to work on any stock checks, unit of measure issues that may arise (usually from pickers), and work on the open slot report which is given to you from the OPS Metrics report
• Fix any location issues and item capacities in JDE
• Audit the receiving from the previous day to verify the receiver received the correct amount into stock.
• Email item master with any unit of measure issues or weight issues you might have on any item and follow-up to make sure this is corrected.
As Inventory Control these tasks must be performed on a weekly basis:
• Record lot numbers, items numbers and expiration dates on any enterals that we can send back to the vendor for credit.
• Any special projects requested such as updating barcodes, supersedes, weight and cube issues in the JDE system.
• Record serial numbers for feeding pumps and fax information to vendor to get a call tag so these can be sent back to the vendor for repair.
As Inventory Control these tasks must be performed on a monthly basis:
• Review monthly Inventory Adjustment files and have OPS leader sign off.
• Work on the expired report and make any adjustments to stock as needed and contact vendor to get expired product returned for credit if possible.
• Work on bin verification to make sure the correct product is in the correct location and also verify expiration dates while doing this because we do have some items that do expire but never show up on the expired report that we receive. Also make sure most current expiration date of the product is in the front for picking. When you bin verify you must also verify that the receiving team is rotating our stock when they put product away.
• Conference calls to discuss any issues, tools used that are helpful and problem solving with other ICS.
As Inventory Control these task must be performed on a quarterly basis:
• Work on bin verification at least twice prior to inventory
• Work on open slot report at least twice prior to inventory to verify that we do not have product that is sitting in a bay and does not exist in the system. (This could be from a picker backordering an item in error, picking the wrong product, etc).
• Inventory which includes training for all employees on inventory procedures for accurate counting and how to handle any damaged/expired product found on the shelf. Also how to handle any items that is found on the shelf that does not exist in that location.
• Work all reports prior to inventory to make sure everything is clean before counting. (ex: negative on hand, quantity on hand w/o bin and v-dock).
• Create cycle counts for Inventory based on your walk through of the warehouse to determine which locations you can add as one cycle count and which ones have more products in them so they need to be broken down into smaller cycle counts. Once cycle counts are completed you must run variances and review to see if any locations were missed when counted and also see if there are any that appear to be large discrepancies which could be due to improper counting of unit of measure.
• Once you have completed your Inventory, on the following business day you will create your Cycle Count Calendar following the instructions on the SOP for the next quarter.
Must maintain a good attendance record.
Must have a back-up process in place to support initial ICS personnel’s time off.
• Perform any other tasks as assigned.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is subject to a typical office environment and warehouse environment. The employee is required to perform warehouse tasks including possible operation of forklift, hand truck and manual lifting of boxes between 50 – 100 pounds.
Good grammar and verbal skills. Good telephone skills. High energy level, comfortable performing multiple research tasks in conjunction with day-to-day activities. Good interpersonal skills; ability to communicate with all levels of management, diverse personalities, tactful, mature and flexible. Good reasoning abilities and sound judgement. Resourceful, well organized, dependable, efficient and detailed oriented. Service oriented.
This employee will interact will all levels of management as well as company employees, customers and vendors.
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