Graduate Programs Manager
University of Oregon - Eugene, OR

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The University of Oregon School of Journalism and Communication seeks a Graduate Programs Manager to work with graduate students, staff, faculty and alumni to support four master’s and one doctoral program with varied academic and professional goals. This is a Eugene-based position. The successful candidate will be committed to supporting the university’s emphasis on academic excellence in a culturally diverse and academically challenging learning environment.

Level of Appointment : 1.0 FTE (12 Months)
Term of Contract : Fixed term position (renewable contract)
Salary : $40,000 - $45,000 (twelve-month full-time annual rate)
Starting Date: April 1, 2013
The School of Journalism and Communication (SOJC) serves more than 2,000 undergraduate majors and premajors and 125 graduate students. The SOJC offers Eugene-based master’s and doctoral programs in Media Studies and a professional program in Journalism. Our George S. Turnbull Center in Portland offers workshops and graduate seminars for working professionals, and a Portland Experience for undergraduate students. The Turnbull Center also offers professional master’s programs in Strategic Communication and Multimedia Journalism. For information on all of the SOJC graduate programs see: .

A Graduate Programs Manager is needed to support and promote SOJC graduate programs advising, publicity, scheduling, recruiting, events, and alumni outreach in collaboration with the Associate Dean for Graduate Affairs and Research, the graduate staff support, faculty, and other Officers of Administration of the SOJC. The division of time will be 60% for Eugene-based programs and 40% for Portland programs. The Manager should expect to average a minimum of two or three days per month in Portland.

Primary Job Duties : The primary job duties include the following:

•Manage the day-to-day operations of the SOJC graduate office. This includes supervising one Classified Staff employee and 1-2 student employees.

•Advise prospective applicants on programs and application procedures for both Eugene- and Portland-based programs. Develop deadline calendars and track each student’s progress.

•Take primary responsibility for the graduate teaching fellow (GTF) schedule involving placements for 45-50 GTFs annually. Coordinate efforts with the Associate Deans for both graduate and undergraduate programs.

•Assist the Associate Dean for Graduate Affairs and Research with writing tasks, including reference letters for scholarships and awards, and grant-writing for both Eugene- and Portland-based programs. Create or co-create graduate-related content for catalog, graduate handbook, recruiting, and publicity materials and the SOJC web site. This includes fact sheets and talking points for each graduate program.

•Coordinate outreach communications to alums of all SOJC graduate programs to keep them updated on activities and opportunities for participation.

•Promote faculty and graduate student research via a monthly electronic research newsletter and other venues, as appropriate.

•Represent graduate programs at graduate fairs and other events. Oversee the graduate orientation and commencement events.

•Work with Portland-based Turnbull Center staff to initiate and coordinate workshops and other short-term educational opportunities. Coordinate evaluation of these workshops.

Required Qualifications:

1. A master’s degree awarded by the time of appointment from an accredited institution.

2. Minimum of 6 months' experience in student affairs, academic advising and/or higher education administration.

3. Demonstrated knowledge of and ability to address the needs of diverse graduate students and the program office as evidenced by application letter and written answers to supplemental questions.

4. Strong organizational, written, oral, and interpersonal communication skills.

5. Demonstrated ability to manage multiple projects and to work accurately and independently both individually and in a team environment.

6. Demonstrated commitment to promoting and enhancing diversity.

7. Computer proficiency (Word, Excel, Outlook, Adobe Acrobat, web, etc.)

8. Ability to successfully complete a criminal background check.

9. Possession of a valid driver’s license.

Preferred Qualifications:

1. Master’s degree in a communications related field, in student services, higher education administration or counseling.

2. Experience providing academic advising at the graduate level.

3. Experience in developing and using technology and new media for advising and informational uses (web sites, Twitter, etc.)

4. Experience promoting academic programs and/or faculty student research/creative work.

5. Grant-writing experience.

Salary and FTE

This is a 12-month, full time (1.0) Officer of Administration position. The annual salary is $40,000 - $45,000, commensurate with experience.

Application Procedure

The followingr materials must be combined into a single PDF (in the order below) and submitted by email to . Please use the subject line “Graduate Programs Manager Application.” For full consideration, please apply no later than February 25. The position will remain open until filled.

1. A letter expressing your experience and education as it relates to the qualifications for the position;

2. A completed Unclassified Employment Application (short form), available at ;

3. A résumé of educational and professional work experiences; and

4. The names and contact information for three current professional references.

5. Responses to supplemental questions (please respond on a separate sheet of paper)

Supplemental Questions:
The ability to write well is crucial for this position. Your responses should be thoughtful and well developed with attention to grammar and punctuation. Responses should not exceed 500 words per question (double-spaced).

1. In general, what roles do technology and social media play in the adviser/student relationship? What are the strengths and the limitations of varied technologies in communication? How would you adapt your communication style for Eugene-based and Portland-based students?

2. Graduate teaching fellow (GTF) assignments will vary considerably from term to term depending on many variables, including each GTF’s skills, course needs, and GTF and faculty requests. A GTF is upset about her assignment. What information is important to know prior to meeting with the student? What three things do you hope to accomplish during your half-hour appointment?

3. The media and employment landscapes are evolving. How do you approach advising a current student to prepare for a job market that is ever changing? Would your approach change if the student is pursuing an academic or professional position?

4. Promoting our programs and the work of our students and graduate faculty to various constituents is important. What are some of the first steps you might take to promote our programs and work?

Employment begins April 1, 2013. For full consideration, applications must be received by February 25, 2013. The position will remain open until filled.

The University of Oregon is an AA/EO/ADA institution committed to cultural diversity and compliance with the Americans with Disabilities Act. We are committed to creating a more inclusive and divers institution and invite applications for qualified candidates who share our commitment to diversity.

University of Oregon - 19 months ago - save job - block
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