Howard University Mission
Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.
Salary commensurate with qualifications & University guidelines.
POSITION TITLE: Grant Administrative Assistant III, International Affairs Center
SALARY GRADE: HU-10
FLSA STATUS: Non-Exempt
POSITION NO: 00023789
REPORTS TO: Director
BASIC FUNCTION: Under general supervision, performs varied and moderately responsible secretarial, office management and administrative work, involving responsibility, complexity and variety. Controls workflow and established office procedures in support of department. Uses independent judgment and initiative in carrying out regular assignments in accordance with established policies and procedures.
SUPERVISORY AUTHORITY: None
NATURE AND SCOPE: Internal contacts include administrators, faculty, students and staff of the department and University. External contacts include vendors, consultants, visitors and the general public.
PRINCIPAL ACCOUNTABILITIES: Controls the workflow of the office. Develops and Implements office procedures and practices. May assign and monitor student workers, as directed. Provides direction to clerical staff to coordinate administrative procedures within the department and/or among other offices.
Maintains financial accounting records for revenues and expenditures for department. Assigns proper budget codes. Prepares requests for travel authorization, services request, etc. Checks records, meets with staff and resolves any differences with accounting.
Checks timecard data for department. Verifies leave time and total paid time for pay period. Resolves inaccurate or incomplete time records with supervisors and/or employees.
Enters personnel and financial documents with related software applications. Performs data analysis of moderate difficulty using tables, graphs and basic statistics and prints final reports. Prepares visuals for presentations.
Reviews catalogs and meets with vendors to evaluate office supplies and equipment. Obtains bids and price quotes from vendors. Monitors inventory of supplies and procure supplies, equipment and services, as required.
Prepares confidential correspondence and reports. Determines and makes needed corrections to produce error-free final copy. Assembles data and composes a variety of correspondence for department.
Designs office filing systems and files correspondence, and other items according to categorized order. Searches files and other information sources to answer questions or assemble data for supervisor and other staff. Uses automation to remind supervisor and others of scheduled events, deadlines and other pending matters.
Receives, opens and screens mail for department. Takes appropriate action or researches issues and refers information to proper person for reply. Provides drafts of responses to the supervisor.
Works directly with a wide variety of professional, technical and/or supervisory staff to assist in general duties. Gathers and compiles statistics and other materials for various reports. Reviews and processes a variety of forms both online and hardcopy such as personnel, or purchase requests.
Performs other job-related duties as assigned.
CORE COMPETENCIES: Advanced knowledge of office practices and secretarial science.
Skilled in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information systems, etc.) and standard office equipment.
Ability to communicate effectively orally and in writing with a diverse population
Must be detailed oriented and organized.
Ability to exercise discretion and ensure a high-level of confidentiality.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.
MINIMUM REQUIREMENTS: Bachelor's degree in business or administration and one year responsible administrative experience; or an equivalent combination of five years relevant education and experience.
Equal Employment Opportunity
The University does not discriminate on the basis of race, color, national and ethnic origin, sex, marital status, religion, or disability.
Inquiries regarding provisions for persons with disabilities, equal employment opportunity and Title IX should be directed to the Office of the Assistant Vice President for Human Resource Management at (202) 806-5500.
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